Executive Assistant

Job Description

Pay Range: $25hr - $30hr

The Executive Assistant role supports senior leadership by managing administrative, coordination, and organizational activities.

This position is ideal for a fast learner with strong communication skills who thrives in a collaborative, fast-paced environment and enjoys building connections across teams and leadership groups.

• Minimum 5 years of experience in a professional business support or executive assistant role.
• Strong proficiency with Microsoft Office, Outlook, Calendar, and Microsoft Teams.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to interact professionally with all levels of management.

• Supporting senior executives and leadership teams.
• Calendar management and meeting coordination.
• Travel booking and expense reporting.
• Managing competing priorities in a fast-paced environment.

• Arrange and coordinate internal virtual and in-person meetings and events.
• Schedule and manage external meetings, events, meals, and gatherings.
• Manage executive calendars, including scheduling, rescheduling, sending reminders, and resolving conflicts.
• Coordinate meetings across multiple time zones.
• Set up conference calls and video conferences for groups of all sizes.
• Provide proactive communication to identify and resolve scheduling conflicts.
• Arrange domestic and international travel, including air, hotel, and transportation.
• Manage time, expense, invoice reporting, and reconciliation.
• Order and coordinate employee and client gifts with suppliers and approvals.
• Act as liaison for technical support and office-related needs.
• Serve as gatekeeper and primary point of contact for supported executives.
• Provide project management support, including meeting notes, follow-ups, and coordination of leadership meetings.

• Experience supporting multiple executives simultaneously.
• Ability to work in both remote and on-site environments.
• Proactive and solution-oriented mindset.

• Executive calendar management.
• Meeting and event coordination.
• Travel and expense management.
• Communication and stakeholder coordination.
• Organization and multitasking.
• Attention to detail.

• Bachelor’s degree or equivalent relevant work experience.