More jobs:
Executive Assistant
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2026-01-22
Listing for:
Buckingham Search
Full Time
position Listed on 2026-01-22
Job specializations:
-
Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Executive Assistant — Administrative Operations (On-Site | Chicago)
A fast-growing, technology-driven organization headquartered in Chicago is seeking a highly capable Administrative Assistant to support senior leadership and executive operations. This role is ideal for someone who thrives in a high-energy environment, anticipates needs before they arise, and enjoys bringing structure, clarity, and momentum to complex organizations.
You will work closely with executive leadership to keep day-to-day operations running smoothly while supporting key initiatives that impact the broader business.
What You’ll Be Responsible For- Maintain and manage complex executive calendars, schedules, and priorities
- Act as a proactive gatekeeper—anticipating issues and resolving them before they elevate
- Support daily operations by creating structure, rhythm, and follow-through across initiatives
- Monitor and manage email correspondence; draft internal communications and updates
- Prepare materials, summaries, and reporting to support leadership decision-making
- Track action items from meetings and ensure timely follow-up across stakeholders
- Coordinate domestic and international travel arrangements as needed
- Partner cross-functionally to streamline workflows and improve operational efficiency
- Assist with high-priority projects and help drive them to completion
- Contribute to building scalable processes that create leverage for leadership and teams
- 5+ years of experience supporting senior or executive-level leaders
- Proven success managing complex calendars and competing priorities
- Exceptionally organized, detail-oriented, and proactive by nature
- Comfortable working with different leadership styles, personalities, and cultures
- Strong written and verbal communication skills
- Calm under pressure with the ability to think quickly and independently
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience supporting fast-paced, tech-enabled or SaaS environments strongly preferred
- Direct exposure to executive leadership and strategic initiatives
- High visibility and impact within a growing organization
- Opportunity to help shape processes, not just follow them
- Collaborative, high-performance culture with room to grow
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