Mail and Move Coordinator

** JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
** Pay:** $23.79 - $34.51 / hr
*
* Location:

** Chicago, IL | Salesforce Tower
** Travel:
** less than 5%
** Mail and Move Coordinator - JLL
**** What this job involves:
** This position is responsible for managing all aspects of mail and package services across the facility, including daily mail sorting and delivery, package logistics coordination, and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed.
** What your day-to-day will look like:**
* ** Mail and Package Management**:
Pick up, sort, date stamp, and deliver mail from various sources; manage incoming packages from multiple carriers (Fed Ex, UPS, USPS, DHL, Amazon) including manifest logging and processing outgoing shipments
* ** Employee Mail Support**:
Assist employees with mail requests and deliver shipments to final destinations throughout the facility
* ** Security and Access Services**:
Provide backup key access and vendor escort services as needed to ensure proper facility security protocols
* ** Facilities Support**:
Provide backup facilities support and manage customer work orders within the work order management system
* ** Event Planning and Coordination**:
Assist with developing scope and schedules for relocation, reconfiguration setups, and event resets
* ** Administrative Documentation**:
Handle meeting minutes, agendas, event project reports, and manage action agendas with associated project documentation
* ** Project Documentation Management**:
Review and edit team-developed event project documentation and maintain updates on client or facility management SharePoint sites
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* Required Qualifications:

*** 2+ years' experience in corporate mailroom operations, project coordination, or similar role in a Corporate Real Estate environment
* Experience with UPS, Federal Express, and courier services
* Proficiency in Microsoft Excel, Word, Google Suite and basic computer skills for email communication and manifest logging
* Strong organizational and time management skills
* Attention to detail for accurate package logging and mail sorting
* Physical ability to lift packages and walk throughout the facility
* Professional communication skills for interaction with employees and vendors
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* Preferred Qualifications:

*** Previous experience in mail services or logistics coordination
* Familiarity with package tracking systems and courier services
* Experience with office support services and administrative tasks
* Previous experience in CMMS systems and working with work orders
* Knowledge of office equipment maintenance and supply management
* Ability to prioritize tasks, manage time effectively, and work both independently and as part of a team
* Strong organizational skills and attention to detail with ability to multi-task
*
* Physical Requirements:

*** Repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking.
* Ability to climb ladders up to 30 feet and walk facilities throughout the day
* Lifting parts and tools weighing on average 20 lbs, occasionally weighing up to 50 lbs
* Dexterity in eye/hand coordination, feet (foot pedals) manual (picking, pinching, holding, grasping), and wrist motion (repetitive flexion/rotation)
* Working conditions may include small spaces, dust, fumes/odors, hot/cold temperatures, inside/outside noise, vibration, standing on concrete for long hours and wet or uneven surfaces.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States…