Legal Office Services Associate

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Provide operations support in a legal office environment, including high-volume copying, scanning, mail processing, shipping/receiving, and document handling. Ensure quality, accuracy, and confidentiality while supporting legal staff and office operations.

• Operate high-volume copiers, scanners, and related finishing/bindery equipment
• Handle highly sensitive and confidential legal documents accurately and efficiently
• Process incoming/outgoing mail, overnight packages, faxes, and apply postage
• Maintain copier areas, clear paper jams, perform minor maintenance, and track meters
• Scan, convert, format, and name files; perform OCR and manage electronic Table of Contents (TOC)
• Perform FTP file transfers for printing and client delivery
• Maintain supply inventories and distribute office materials to staff
• Perform filing, archiving, purging, and housekeeping duties as required
• Use MS Office, email, image-handling software, and office equipment to complete tasks
• Respond to service requests, coordinate jobs/projects, and meet tight deadlines
• Deliver completed jobs to designated locations within and outside the site
• Support legal staff including secretaries, paralegals, associates, and partners with professional customer service

• High school diploma, GED, or equivalent experience
• 1+ year of experience in the legal industry strongly preferred
• Experience with high-volume copying, scanning, or document management preferred
• Proficiency in Microsoft Office Suite, email systems, and office software
• Technical aptitude with copiers, scanners, mail/postage machines, and basic electronics
• Excellent customer service, verbal communication, and organizational skills
• Ability to lift up to 40–50 lbs., stand, and walk as needed
• Ability to work independently, prioritize tasks, and meet deadlines
• Demonstrated discretion handling confidential documents
• Willingness to complete Ricoh legal training within 90 days and maintain ongoing training requirements

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.