Manager of Presidential Affairs Job Chicago area,Illinois USA,Administrative/Clerical

Please apply online with required materials through our web site ainevalley.edu (please do not use third party sites such as Indeed). For best consideration, please submit complete application materials prior to review date (resume, cover letter, references, other material as required).

For more information:
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Position Information Job Title

Manager of Presidential Affairs

Department

President's Office

Work Location

Main Campus

Duties

The Manager of Presidential Affairs plays a key role in supporting the Office of the President in advancing the College’s mission and institutional priorities. This position requires an initiative-taking professional who demonstrates exceptional integrity, strong organizational and writing skills, and a commitment to excellence. The Manager of Presidential Affairs will manage the President’s schedule and correspondence, coordinate key initiatives, draft communications on behalf of the President, and assist with Board of Trustees related initiatives.

Essential Duties & Responsibilities

Collaborate with the President to promote their public presence and institutional priorities through well-crafted newspaper articles, press releases, and public communications.

Manage and coordinate the President’s calendar and schedule, including internal and external meetings, community engagement activities, speaking engagements, and special events. Serve as the primary point of contact for scheduling requests, coordinate logistics and follow-up, proactively prioritize and adjust commitments based on institutional priorities and emerging issues; and anticipate and resolve conflicts with discretion and professionalism.

Monitor and manage the President’s email inbox as needed, flagging urgent communications, drafting responses, and ensuring timely and appropriate follow-through.

Research, monitor, compile, and synthesize information on current events, legislative issues, and higher education trends to support the President’s messaging and position statements.

Draft, edit, and proofread speeches, letters, and other communications on behalf of the President with a high level of accuracy, clarity, and professionalism.

Work closely with the Senior Executive Assistant and Board Liaison to provide support with Board of Trustees meetings, materials preparation, and documentation.

Assist with governance and Board matters, ensuring accurate record-keeping and procedural compliance.

Maintain a high standard of written communication, with exceptional grammar, spelling, and attention to detail.

Serve as a trusted point of contact for internal and external stakeholders, representing the President’s Office with professionalism and discretion.

Support the work of the Executive Leadership Team as needed.

Coordinate meeting materials and background information in advance to ensure the President is well-prepared for all engagements.

Attend meetings as needed and accurately record minutes, ensuring timely distribution and proper documentation of action items, decisions, and follow-up tasks.

Oversee sensitive and confidential information with the highest level of discretion and professionalism.

Make sound, independent decisions while exercising good judgment in high‑pressure or time‑sensitive situations.

Communicate clearly, respectfully, and professionally, while also being assertive and decisive when necessary.

Perform other duties and responsibilities as assigned by the President.

Education / Experience

Bachelor’s degree in an appropriate field of study required.
Minimum of five (5) years of relevant experience in executive-level support or a related professional role required.

Qualifications

Proven history of providing high-level administrative and project support to senior executives.
Exceptional attention to detail, with strong organizational, communication, and time management skills.
Demonstrated experience in report writing, planning, and preparing professional presentations.
Possesses strong political acumen; ability to navigate governmental, organizational, and social settings effectively.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Driver’s License…


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