Office Support Specialist - GME Surgery

Office Support Specialist - GME Surgery

Hiring Department
: GME Surgery

Location
:
Peoria, IL USA

Requisition : 1037176

FTE
: 1

Work Schedule
: M - F

Shift
:
Days

# of Positions
: 1

Workplace Type
:
On-Site

Posting Close Date
: 1/28/2026

Salary Range (commensurate with experience): $21.67 - $23.00

This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote).

The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System.

The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at (Use the "Apply for this Job" box below)..

Benefits eligible positions include a comprehensive benefits package which offers:
Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The incumbent will work under the direction of the Residency Coordinator and Residency Program Director assisting in a wide variety of support activities related to the residency program such as: recruitment, scheduling, policy and evaluation, contracts and licensure, and other work activities related to the residency program. Position requires knowledge of computer systems and residency procedures, use of judgement and initiative.

• The Office Support Specialist provides Residency Program support to the Program Director, Program Coordinator and program faculty. Serves as a resource for typing, filing, collating, scanning, sorting, and calendaring for the program and to the residents and faculty. Generates correspondence from draft and reviews with supervisor. Oversees the collection of licenses, contracts, and resident information on behalf of the program. Collects educational material and organises it for upcoming education events.
  
  Maintains confidential information for a large residency program by data entry into electronic systems, program spreadsheets and files. Answers the phone for the program with contact with faculty, staff, residents and students. Takes messages by phone, email and in person for the program coordinator and program director. Maintains the listing for conference attendance. Reviews incoming mail, sorts, distributes and handles responses as appropriate.
  
  Tracks resident educational fund balances and submits expenses for reimbursement.
• Provides transcription support to the program with transcribing from draft, developing into specified format, and submitting for review. Assists with taking meeting minutes and composing them from draft notes. Composes and develops memorandums and letters of recommendation from draft for residents and students in a specialized format for faculty.
• Provides calendaring and scheduling support for the program. Collaborate with many inside/outside units to schedule meetings, educational events, and recruitment on behalf of the program. Books meeting rooms and provides setup for education events. Arranges candidate hotel accommodations for recruitment with scheduling, correspondence, and confirmations. Organises appointments with notifies/reminds to the coordinator and/or Director. Functions as the proctor for in-training exams for residents and students.
• Gathers statistical data and confidential information on behalf of the program. Uses data entry systems to gather, produce, and run reports from web-based systems.
• Supports event planning for graduation, awards ceremonies, wellness events, team building events, and other special activities. Collaborates with others for ordering supplies, organizing materials, and set up.
• Attends meetings as requested. Performs duties listed in lower level of this classification series. Performs other related duties as assigned.