Development Coordinator, Chicago

Facing History & Ourselves

Facing History & Ourselves is a global education non‑profit organization that uses lessons of history to challenge teachers and students to stand up to racism, antisemitism, and other forms of bigotry and hate.

Director of Development, Chicago

Hybrid;
Chicago, IL (1 – 3x/week + events)

Full Time;
Exempt (S2/B2)

Immediately

$52,000 – $57,000

Responsible for management and execution of operational and administrative support for the Chicago Development Team. Working closely with the Chicago Director of Development, Manager of Stewardship & Events, Executive Director, Chicago Program Director and program staff, this role will ensure timely data entry, maintenance, and report generation. They will also provide logistical and administrative support for fundraising, Advisory Board, communications, and donor and community events, including our annual Benefit.

The Development Coordinator will act as a key member of the Development Team, preparing for weekly and quarterly meetings, researching donors and prospects, distributing weekly financial reports, supporting major gifts fundraising, assisting with special events, and keeping team communication strong and consistent.

Manage data entry, report generation, and gift processing. Ensure Salesforce database records are up to date and accurate. Run, maintain, and distribute weekly and quarterly reports for the team as needed. Support regular meetings with the Chicago development team related to research, portfolio review, and moves management. In coordination with the Chicago Program Specialist and Program Director ensure accurate data entry of potential new educator leads, conduct research, and generate reports.

Manage the Development Team’s calendar and timely communication regarding scheduling and schedule changes, meeting planning, and priority of tasks. Support preparation for weekly Development Team meetings and assist with note taking. Support the Development Team and Volunteer Leadership in scheduling of and preparation for donor meetings and other related donor contacts/events. Provide administrative support for development and office activities including mailings, development expense budget tracking, maintenance of files on the Google Drive.

Provide administrative support to the Executive Director by helping to maintain their calendar, enter meeting notes, and expense tracking as needed. Support logistics for full Chicago team meetings and retreats.

Provide support to the Development Team around management of the Advisory Board by tracking meeting attendance, attending meetings, taking meeting minutes, and updating Salesforce. Lead all meeting logistics and assemble necessary materials. Maintain Advisory Board and Committee lists and coordinate annual update of Board member information. Support board communications planning and execution.

In coordination with the Manager of Stewardship & Events and the organization’s Special Events Team, support the planning and execution of all Chicago Development and Community events. Responsibilities include managing print and digital materials, tracking registrations and gifts, running and circulating reports, physical event set up, guest greeting, and supporting technical support for virtual and in person events. Ensure that all event information is accurately updated and tracked on the organizational calendar, the events database and each individual campaign in Salesforce.

Perform other related duties as required by position.

Minimum of 2+ years working in administrative, support‑level position; preference for non‑profit and event work. Interest in fundraising and donor moves management preferred. Strong familiarity and comfort with database management;
Salesforce knowledge preferred. Ability to maintain focus, motivation and communication with others in a remote environment. Ability to work individually and as a member of a…