Administrative Assistant

Company Overview

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world’s largest transportation data networks, the organization provides real‑time visibility and AI‑driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions.

With a strong global footprint and a fast‑growing, mission‑driven culture, this organization is known for innovation, collaboration, and operational excellence.

We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day‑to‑day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast‑paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows.

• Develop and maintain a rigorous, seamless, and repeatable execution cadence
• Manage complex business (and occasional personal) calendars with precision
• Anticipate challenges and proactively resolve issues before they arise
• Structure and organize daily workflows to align with strategic priorities
• Monitor, triage, and respond to email correspondence
• Serve as a thought partner in select meetings and manage follow-up actions
• Prepare internal correspondence, reporting, and materials to drive team success
• Interface with senior executives, investors, partners, and customers

• Assist with reporting and operational metrics to support leadership decision‑making
• Partner with executive operations leadership to create scalable operational frameworks
• Work cross‑functionally to improve processes and operational efficiency
• Co‑manage high‑priority projects critical to organizational success
• Support team growth and create leverage across the broader organization

• 5+ years of Executive Assistant experience supporting senior executives
• 5+ years of experience in a fast‑paced, high‑growth environment
• Bachelor’s degree required
• Highly organized, proactive, and detail‑oriented
• Strong ownership mentality and pride in work product
• Calm under pressure with the ability to think quickly and adapt
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
• Growth‑oriented mindset with a desire to contribute beyond core responsibilities
• Strong interpersonal skills with the ability to work across personalities, cultures, and work styles
• Passion for fostering a collaborative, high‑performing team culture