Executive Assistant

We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to a C-level and Legal executive, while also assisting with departmental operations. This role is well-suited for someone adaptable, highly organized mc and comfortable balancing competing priorities in a fast-paced environment. Strong communication skills, discretion, and professionalism are essential.

• Manage Outlook contacts and calendars; schedule and confirm meetings, coordinate communication, answer phones, and manage all delivery services
• Handle all travel logistics, including itineraries and accommodations.
• Plan and organize meetings; ensure presentation materials are prepared and updated.
• Draft and prepare correspondence and documents as needed.
• Prepare and maintain recurring and ad hoc meeting agendas.
• Review and proofread documents and presentations to ensure accuracy and professionalism.
• Maintain and organize legal files and contracts.
• Coordinate with internal legal team and outside counsel on legal billing matters and other correspondence.
• Timely process expense reports.
• Collaborate with the team on day-to-day office activities and special projects as assigned.
• Maintains a polite and professional demeanor with clients, vendors, and internal دنيا stakeholders.

• Bachelor’s degree or equivalent experience; experience in the legal industry is strongly preferred.
• 5+ years of experience providing executive-level administrative support, including handling confidential information.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with iManage is a plus
• Ability to thrive in a fast-paced, entrepreneurial environment.

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The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Mid-Senior level

Full-time

Administrative

iril Business Consulting and Services