College Clerical Assistant II - Part Time

COLLEGE CLERICAL ASSISTANT II-PART TIME

ADULT EDUCATION DEPARTMENT

MALCOLM X COLLEGE

Malcolm X College is seeking a College Clerical Assistant II for Adult Education Department. Under supervision, this position performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

ESSENTIAL DUTIES:

· Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.

· Assists in reviewing time sheets and prepares attendance reports for payroll processing. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.

· Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.

· Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.

· Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.

· Adheres to CCC Customer Service Excellence standards.

· Performs related duties as required.

QUALIFICATIONS:

· Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.

· Proficient in PC desktop and related software programs. Ability to operate a personal computer.

· Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.

· Skill in basic filing, record keeping and operation of a variety of office machines.

Additional Information:

The schedule for this position is M-F 9:00am - 4:30pm, once a week 11am-6:30pm

This position is represented by the Local 1708 union.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago

Malcolm X College has been recognized as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse:
Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

WE

OFFER:

Excellent health benefits at a low cost;
Investment plans 403(b) & 457(b); SURS Retirement Plan;
Generous vacation, holidays, personal and sick days;
Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits, please visit our benefits page.