Executive Assistant​/Office Manager

Executive Assistant/Office Manager

Location:

Chicago, IL

Company:
Mack & Associates, Ltd.

Base Pay Range: $70,000 – $80,000 per year

Your salary will be based on your skills and experience.

A fast-growing tech company in Chicago is seeking an Executive Assistant/Office Manager to join their team. This role offers the chance to partner directly with a dynamic leadership team while playing a vital role in keeping daily operations running smoothly in a rapidly scaling environment. You will have a meaningful impact on organizational efficiency and contribute to company-wide initiatives as the business continues its exciting growth trajectory.

• Serve as the primary administrative partner to the executive team, expertly managing calendars, scheduling meetings, and coordinating travel.
• Oversee day‑to‑day office operations, including supplies, vendor management, and workspace organization.
• Support HR and onboarding activities, including scheduling interviews and assisting vendors and guests.
• Plan team events, meetings, and company‑wide communications.
• Prepare reports, presentations, and internal documents as needed.
• Handle confidential information with professionalism and discretion.
• Act as the go‑to point of contact for staff, visitors, and external partners.
• Support employee onboarding alongside the Chief Administrative Officer.
• Assist with special projects and operational initiatives to support company growth.

• 3 or more years of experience in office management or administrative assistance.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills; strong interpersonal skills.
• Preference for experience supporting professionals in the financial services field.
• Proficiency in Microsoft Office and Google Workspace; familiarity with financial systems.
• Ability to work independently, take initiative, and thrive in a fast‑paced, evolving environment.
• Professional, positive, and resourceful disposition.

Comprehensive benefits package including medical and dental insurance, generous PTO, and other standard corporate benefits.

Not Applicable

Full‑time

Administrative