Coordinator, Office ServicesNew

Coordinator, Office Services

Game Seven Agency

Excel Sports Management seeks a Coordinator, Office Services to aid our growing organization as the first point of contact at our Chicago location with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.

• Under the guidance of the Senior Manager, Office Services and Facilities, help oversee the day-to-day operations of the Chicago Office.
• Provide the highest level of service to all visitors, employees, candidates, and vendors, ensuring their arrival and access is welcoming and seamless.
• Manage incoming and outgoing mail, including but not limited to USPS and Fed Ex packages.
• Support colleagues in planning in-office meetings, conference room set‑up, refreshment orders, and resources.
• Order office supplies, cleaning supplies and manage refreshment replenishment for the Chicago Office.
• Maintain office common areas in an organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Collaborate with the NY‑HQ to maintain consistent environments and facilities across all offices.
• Work with the HR and Recruitment team to greet and direct candidates while on‑site.
• Work closely with HR to ensure that all new hires are provided the proper building and security access.
• Track and report office‑related expenses.
• Provide administrative support to senior leadership as needed.
• All other duties as assigned.

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at a time.

• Bachelor’s Degree required.
• Business Administration preferred.
• Customer Service experience preferred.

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time‑management skills and be able to execute tasks and responsibilities in an ever‑changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)
• Must have well‑developed interpersonal skills, energetic demeanor and a positive confident attitude.
• Must have a client‑first mentality and commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have a strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.
• Must be able to think creatively and innovatively.

Pay range for this position is $42,000- $46,000 per year at a 32‑hour work week and is overtime eligible above 40 hours per week. This position is also eligible for benefits, including health, dental, and vision plans, and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.