Executive Events Coordinator

Job Title: Executive Events Coordinator I

Location: Chicago, IL 60654

Duration: 2 Months

The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. We specialize in in-person experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally.

This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

• The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events will include: customer meetings, executive receptions, intimate dinners, town halls and employee events
• Work with internal service partners Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.
• Solid office management / workplace environment knowledge
• Ticketing and planning on platform, and managing G-cal
• Strong customer service and executive interaction experience
• Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
• Continuous development of team playbooks and standard operating procedures
• Organize logistics, from beginning to end
• Pre, onsite and post event logistical management
• Key stakeholder for G-Cal calendar management for internal event space
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Management of event statistics and ad hoc reporting
• Manage various workplace projects as assigned
• Multitask many events and projects at one time

• Experience will be evaluated based on alignment to the core competencies for the role
• Highly personable and customer service focused with great attention to detail
• Excellent written and verbal communication with ability to proactively address client's needs
• Excellent organizational skills and able to manage a calendar with multiple concurrent events
• Experience in managing budgets, financial planning and tracking
• Excellent problem-solving skills with ability to creatively negotiate demands
• Results-oriented, customer-driven, and organized
• Knowledge of platform
• Assess and prioritize workload in a strict deadline centric environment
• Thrive on teamwork and overcoming obstacles
• Ability to work a flexible schedule as needed
• In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary