Administrative Assistant; Part-Time

Position: Administrative Assistant (Part-Time)
Description

Our Chicago, IL office is seeking an Administrative Assistant
. This part-time position will provide administrative assistance for 20-25 hours per week to a team of several professional staff members in the Tax and Audit department, Business Processing Outsourcing department, and the People Engagement team, including Partners and Associate Partners.

This position requires a positive, self-motivated individual with superior organizational skills, attention to detail, the ability to work within deadlines, and to execute multiple tasks simultaneously to ensure a high level of professional standards.

What you will do:

• Format and bind financial statement reports; prepare signed, secured PDFs
• Process client PDF copies of Corporate, Partnership, and Individual income tax returns
• Copy documents, send fax messages, and mail receipt and delivery notices
• Process incoming and outgoing Federal Express, certified mail, and other courier packages
• Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance
• Scan forms, reports, and correspondence into a PDF format
• Set up client and financial folders on the company's network system
• Maintain client databases, including the update of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports
• Assist with preparing and electronically mailing of client invoices monthly
• Maintain billing files and answer invoice-related inquiries from clients with the help of the billing manager
• Provide professional switchboard telephone support, including answering, directing, and screening calls
• Maintain electronic and paper filing system
• Perform internet research, as needed
• Greet and welcome visitors to the office
• Assist with internal meetings, events, and team lunches

Requirements:

• Able to work in a fast-paced environment
• Must work independently within an established administrative framework
• Part-time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice reporting deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays. This role requires onsite presence 2-3 days per week.
• Excellent communication skills - use proper spelling and grammar, exhibit strong proofreading abilities, and write/answer correspondence with ease
• Demonstrated high-level client-service orientation with the ability to handle sensitive and confidential information with maximum discretion
• Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively
• Great time management and the ability to prioritize and multitask

Skills/

Qualifications:

• Proficiency or Advanced knowledge of Microsoft Office tools (Word, Excel, Teams)
• Suggested majors (Bachelor's degree preferred):
  Business Administration, Accounting
• German language skills are preferred but not required

Benefits:

• 401K plan (up to 5% direct match of employee-paid contributions)
• Paid parking/public transportation reimbursement
• Mobile phone reimbursement

Why RÖDL?

• We keep our employees current by supplying cutting-edge technology and access to learning opportunities
• We invest in the growth of our team members through regular feedback sessions
• We recharge as a team by celebrating deadlines and gathering at organized firm events
• We applaud the achievement of both career and personal milestones for individual team members on a firm-wide basis

What makes the culture at RÖDL USA unique?

Unlike firms that may hint at an international work environment, RÖDL USA offers a truly global workplace. Every day, RÖDL employees are immersed in a diverse intercultural setting where it's common to hear colleagues or clients speaking different languages, sharing cultural traditions from their home countries, or explaining unique perspectives. Whether a team member is from the US or abroad, this inclusive culture supports the global vision established at our worldwide headquarters in Nuremberg, Germany, and drives the Firm's success in the international marketplace.

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Linked In - RÖDL USA

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