Senior Executive Administrator​/Operations Specialist

Position: Senior Executive Administrator / Operations Specialist

Senior Executive Administrator / Operations Specialist

The Executive Assistant provides organized and dependable administrative support to leaders within the Sales and Operations organization. The role helps manage daily scheduling needs, coordinates key meetings and events, and ensures timely follow-up on tasks that support the team’s regional, market, client, and revenue-related priorities. The individual balances multiple requests, maintains a high level of accuracy, and supports consistent communication across the broader sales organization.

Key

Company Ethos - DRIVE

• Drive
• Resilient
• Inclusive
• Visionary
• Entrepreneurial

Key Responsibilities Executive Support

• Manage and prioritize calendars for sales leaders with frequent in-person and virtual internal and external meeting requests.
• Support coordination for standing sales meetings, pipeline reviews, and regional leadership touchpoints.
• Draft and prepare routine communications, follow-up notes, and scheduling confirmations.
• Assist with domestic travel planning tied to client visits, market visits, and leadership offsites.
• Process leaders’ expense reports with accurate financial coding in a timely manner.
• Maintain confidentiality and handle sensitive information appropriately.
• Backup other Executive Admins and Brokerage Support as necessary.

Business Operations

• Support preparation of simple slide materials for leadership updates, market snapshots, and internal communications.
• Maintain the operating rhythm for weekly, monthly, and quarterly routines (pipeline calls, market reviews, budgeting & forecast cycles, regional leadership meetings).
• Partner with Sales Ops, and Finance on routine administrative tasks or data requests.
• Oversee real estate license registration and renewal processes with IDPRF.
• Facilitate review and execution of all legal documents related to real estate transactions on behalf of Broker of Record including Commission Agreements, Listing Agreements and Lien Waivers.
• Manage organization of shared sales documents, trackers, and resource folders.

Project & Relationship Management

• Serve as a point of contact for internal colleagues, brokers, office leaders, and external partners.
• Support coordination of client-related meetings, including prep materials and scheduling.
• Help maintain consistent communication flows between the sales leadership team and local markets.
• Build positive working relationships across the Midwest regional network and corporate function partners.

Office & Administrative Oversight

• Manage expense requests, charitable donations and related Compliance approvals, Requests for Approval (RFA), invoices, and reimbursements.
• Support vendor coordination tied to sales meetings, events, or training activities.
• Oversee room bookings, event logistics, and meeting arrangements.
• Maintain general administrative organization, including document management and file tracking.

Qualifications

• 3–5+ years of administrative support experience in a large corporate or global organization
• Experience supporting sales, commercial real estate, or client-facing teams.
• Strong organization, time management, and attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office, Teams, and common business platforms.
• Ability to maintain discretion and confidentiality.

Skills & Competencies

• Reliable follow-through and attention to deadlines.
• Clear verbal & written communication and strong judgment.
• Ability to maintain discretion with sensitive business information.
• Calm and professional under shifting priorities in a fast paced environment.
• Strong relationship-building skills across teams and markets.
• Resourceful with an ability to problem solve and complete tasks without constant direction.
• Proactive approach to monitoring schedules and anticipating upcoming needs.

Benefits & Compensation

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to…