Executive Assistant​/Event Planner

Mack & Associates, Ltd.

This range is provided by Mack & Associates, Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$90,000.00/yr - $/yr

An expanding law firm is seeking an Executive Assistant / Event Planner to support their Chicago office while managing internal events and hospitality. The role is ideal for a highly organized, proactive professional who thrives in a fast-paced setting and brings precision, discretion, and creativity to events. The salary range is $90,000–$110,000, with a comprehensive benefits package including Medical, Dental, Vision, FSA, Life Insurance, Disability Coverage, 401(k), and Commuter Benefits.

Responsibilities of the Executive Assistant / Event Planner:

• Coordinate and execute firm meetings, internal functions, and gatherings from planning through completion
• Manage logistics including venues, catering, vendors, room setup, and guest experience
• Oversee budgets, contracts, and vendor relationships related to firm functions and meetings
• Coordinate audiovisual needs and technology setup for meetings and presentations
• Lead on‑site execution and address issues in real time to ensure smooth operations
• Supervise and direct support staff or service providers involved in meetings and firm functions
• Assess outcomes and recommend improvements for future initiatives

Qualifications of the Executive Assistant / Event Planner:

• Demonstrated experience coordinating internal firm meetings and functions in an in‑house setting
• Minimum of 5 years of relevant experience in event and meeting planning
• Exceptional organizational and time‑management skills with the ability to manage competing priorities
• Strong written and verbal communication skills
• Proven ability to manage budgets, vendors, and contractual agreements
• High level of professionalism, discretion, and attention to detail
• Ability to work flexible hours as needed to support firm meetings and initiatives
• Comfortable operating in a fast‑paced, hands‑on environment; familiarity with audiovisual or meeting technology is a plus

Not Applicable

Full‑time

Administrative

Law Practice

Chicago, IL