Business Support Administrator

HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise.

As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors.

As part of the HKA team you can expect:

• A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
• The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
• Join HKA’s trusted foundation and help shape the future as we continue to grow and evolve.

HKA’s Chicago office is seeking a Business Support Administrator to keep our operations and office running seamlessly. You’ll provide executive support, manage calendars and travel, coordinate meetings, and handle office logistics—from supplies and vendor relations to event planning. If you’re organized, detail-oriented, and thrive in a fast-paced environment, this role offers the chance to make an immediate impact.

Executive and Project Support

• Provide administrative support for multiple executives, including:
  • Time and expense entry
  • Calendar management
  • Complex business travel arrangements
  • Meeting coordination
  • Project support (binder preparation, document preparation, scan/copy/print jobs)
  • Project administration (engagement letters, conflict check forms)

Office Administration

• Maintain professional office appearance (kitchen, conference rooms, communal spaces)
• Manage shipping and receiving (Fed Ex, UPS, US Mail)
• Assist with office meeting planning and event coordination, including ordering lunches
• Coordinate local employee and client events
• Order, maintain, and organize office supplies
• Liaise with building management and local vendors
• Manage off-site storage and visitor management