Executive Events Coordinator

Event Coordinator

Base pay range $28.00/hr – $32.00/hr

Summary We specialize in in‑person experiences. Success in this role requires agility, clear and compelling communication, outstanding organizational skills, and the ability to collaborate cross‑functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

• The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events include customer meetings, executive receptions, intimate dinners, town halls and employee events.
• Work with internal service partners to deliver successful events.
• Solid office management / workplace environment knowledge.
• Ticketing and planning on platform, and managing G‑cal.
• Strong customer service and executive interaction experience.
• Understand brand and product positioning, ensuring consistent, on‑brand messaging for all events.
• Continuous development of team playbooks and standard operating procedures.
• Organize logistics, from beginning to end.
• Pre‑, onsite and post‑event logistical management.
• Key stakeholder for G‑Cal calendar management for internal event space.
• Liaise and negotiate with vendors to achieve favorable terms for goods and services.
• Manage event statistics and ad‑hoc reporting.
• Manage various workplace projects as assigned.
• Multitask many events and projects at one time.

• Highly personable and customer‑service focused with great attention to detail.
• Excellent written and verbal communication, proactively addressing client needs.
• Excellent organizational skills; manage a calendar with multiple concurrent events.
• Experience in managing budgets, financial planning and tracking.
• Excellent problem‑solving skills with creative negotiation.
• Results‑oriented, customer‑driven, and organized.
• Knowledge of platform (insert platform name).
• Assess and prioritize workload in a strict deadline‑centric environment.
• Team‑oriented and able to overcome obstacles.
• Flexible with schedule as needed.
• In‑depth knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

The typical base pay for this role across the U.S. is $28.00 – $32.00/hr final offer amounts within the base pay set forth above are determined by factors including your skills, education and experience.

Entry level

Contract

• Management and Manufacturing
• Software Development

Referrals increase your chances of interviewing at Aditi Consulting by 2x.