Executive Secretary -E
Listed on 2026-01-12
-
Administrative/Clerical
Clerical
POSITION CLASSIFICATION:
Executive Secretary PERMANENT ASSIGNMENT:
Deputy Chief Admin BUREAU SERVED:
Administration
LOCATION:
chicago SALARY: $55,000 - $85,000
BENEFITS:
- Health, Life, Dental, and Vision insurance
- Pension and Deferred Compensation program
- Commuter Savings, Medical and Dependent Flexible Spending accounts
- Employee Assistance Program
- Paid Vacation, Sick, Personal, and Holidays
This position will support Information Security and Information Technology Bureaus.
SUMMARY OF
DUTIES AND RESPONSIBILITIES:
The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.
The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.
The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required.
MINIMUM QUALIFICATIONS:
This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required.
Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.
HOURS OF WORK: 9:00 a.m.
- 5:00 p.m.
APPLICATION PROCEDURE:
Send resume and cover letter to:
Office of the Illinois Attorney General
Attn:
Human Resources
115 S. LaSalle St.
Chicago, IL 60603
or
human resources
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