Team Administrator

Our client is a large global insurance company seeking an experienced and highly organized Team Administrator to provide comprehensive administrative support to a dynamic team within a corporate environment. This role requires exceptional attention to detail, strong stakeholder management skills, and the ability to thrive in a fast‑paced, professional setting. The ideal candidate will have prior experience in calendar management, travel coordination, and minute‑taking.

• Calendar Management: Coordinate complex calendars for senior stakeholders and team members.
• Travel Coordination: Arrange domestic and international travel, including itineraries and accommodations.
• Meeting Support: Prepare agendas, take accurate minutes, and ensure timely distribution of action points.
• Team Support: Provide administrative support for 2 key stakeholders and their 4–5 direct reports and assist with day‑to‑day operational needs.
• Corporate Communication: Ensure all correspondence and documentation meet corporate standards.

• Experience: 3–5 years in a similar administrative role.
• Insurance or legal sector experience preferred.
• Skills:
  • Strong organizational and time‑management abilities.
  • Excellent attention to detail and accuracy.
  • Robust personality with confidence to manage senior stakeholders.
  • Proficiency in Microsoft Office Suite and corporate systems.

Seniority level: Associate

Employment type: Contract

Job function: Administrative, Office Administration and Administrative and Support Services

Location: Chicago, IL