Executive Assistant

This range is provided by GEM Realty Capital. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $95,000.00/yr

Additional compensation types

• Annual Bonus
• Direct message the job poster from GEM Realty Capital

Managing Director | Head of People & Culture, GEM Realty Capital

Company Description

Founded in 1994 and headquartered in Chicago, GEM Realty Capital is a strategically integrated real estate investment firm specializing in private and public market opportunities. GEM invests across the U.S. real estate ecosystem through GEM Realty Properties, GEM Realty Securities, and GEM Realty Tactical Opportunities. GEM actively invests across property types and geographies and throughout the four quadrants of real estate: private, public, equity, and debt.

GEM has a collaborative and entrepreneurial culture that rewards hard work and integrity and provides opportunities for professional growth.

GEM Realty Capital seeks a proactive, resourceful, and technologically proficient Executive Assistant to join our firm-wide executive assistant team. While this role will primarily support the General Counsel and Head of People & Culture, the successful candidate will also collaborate with other executive assistants to deliver seamless office management and administrative support across all departments.

This position is ideal for a self-managing professional with demonstrated experience in legal and HR environments, who thrives in a fast-paced, collaborative setting and is comfortable learning new systems and processes. This is primarily an in-office position located at GEM’s office in Chicago, Illinois.

Key Responsibilities

Executive Support

• Provide high-level administrative assistance to the General Counsel and Head of People & Culture, including calendar management, travel coordination, and expense reporting.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.
• Independently manage priorities and deadlines with minimal oversight.
• Willingly take on any task necessary to support team goals, whether simple, day-to-day administrative/office management tasks or complex projects.

Legal & Compliance Support

• Manage legal records and document organization and support compliance tracking.
• Support organization and upkeep of the firm’s entity management system.
• Liaise with internal team and external legal counsel on administration of fund and transaction closings, legal, compliance, and regulatory administration matters.
• Support review and execution of routine contracts.
• Independently manage administration of legal invoices with accounts payable team.
• Apply understanding of fundamental legal and compliance concepts to day-to-day support tasks.

People & Culture Support

• Assist with onboarding processes, employee documentation, and HR compliance initiatives.
• Support coordination of employee engagement activities including firm-wide events and community service projects.

Firm-Wide EA Team & Office Management

• Collaborate as an active member of GEM’s executive assistant team, supporting cross-departmental office management and administrative functions.
• Participate in shared responsibilities such as meeting coordination, facilities management, and general administrative support for all teams.
• Foster a spirit of teamwork and flexibility, stepping in wherever needed to ensure smooth operations across the firm.

Qualifications

• Demonstrated experience (5+ years) as an executive assistant supporting senior roles
• Prior experience providing executive-level support to a General Counsel and/or handling legal and compliance administrative tasks is required
• High level of discretion and confidentiality in handling sensitive information and communications
• Advanced user of Microsoft Outlook, Word, and PowerPoint. Proficient in Microsoft Excel and other enterprise platforms
• Proficient with AI tools and able to quickly learn and implement new technology systems
• Exceptional organizational and communication skills and attention to detail. Ability to anticipate needs and proactively solve problems
• Notary public

Compensation

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