Executive Assistant

Are you energized by the opportunity to serve as the first point of contact for a high-performing executive office? Do you thrive in fast-paced environments where precision, discretion, and intuition are essential? If so, this role may be for you.

Aon is seeking an Executive Administrative Assistant to support a C-suite executive. This role is central to the effectiveness of the Executive Office, serving as a brand ambassador and operational anchor. This EA will work in close collaboration with the executive’s Chief of Staff to ensure the efficient operation of the organization. The ideal candidate will demonstrate exceptional judgment, executive presence, and the ability to manage complex logistics with elegance and efficiency.

Responsibilities include, but are not limited to, supporting executive leadership through effective calendar management, travel coordination (including T&E processes), and technology logistics; maintaining strong strategic partnerships; facilitating prioritization and decision-making; managing executive communications; and executing all tasks with precision and discretion.

This position is based in New York, NY, and is an in-office role.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

Prime Directive – what success looks like

• Brand Ambassador:
  Serve as the first impression for the Executive Office—professional, polished, and trusted.
• Executive Interface:
  Navigate interactions with C-suite executives, Board of Directors, and Investors with grace and discretion.
• High-Performance Culture:
  Thrive in a high-intensity, fast-paced environment with exacting standards.
• Calendar Stewardship:
  Own and protect the executive’s calendar—prioritize strategic time while balancing stakeholder needs.
• Calendar Optimization:
  Distinguish between urgent, important, and flexible requests to maximize impact.
• Strategic Wellness:
  Proactively create space for deep thinking, reflection, and recovery.
• Travel Execution:
  Deliver near-perfect travel coordination, including premium lodging and seamless transitions.
• Daily Logistics:
  Anticipate and manage needs—technology, documents, and meeting readiness.
• Time Efficiency:
  Operate with self-sufficiency and ensure every interaction with the executive is high value.
• Precision:
  Demonstrate a high degree of accuracy in all tasks—details matter.
• Governance:
  Maintain accurate records, contact lists, and process documentation.
• Flexibility:
  Ability to constantly prioritize and re-prioritize.
• Multi-tasking:
  Comfortable being involved in many moving work streams and requests.
• Communication:
  Clear and concise communicator (all mediums), serve as key liaison.
• Intuition:
  Understand unspoken needs and act before being asked.
• Partnership:
  Act as a key resource for the team, work hand-in-hand with the Chief of Staff to streamline workflows and align with broader strategy, independently seek out answers to questions, take initiative, leverage network of resources to solve problems.
• Strategic Support:
  Assist with special projects, process improvements, prepare materials, and track action items

Technical/Functional:

• Mastery of Microsoft Outlook, Teams, Excel, and Power Point
• Strong written and verbal communication skills
• Experience supporting C-suite executives within a large matrixed organization
• Proven ability to manage complex calendars and logistics
• High discretion with confidential information

• Calm under pressure, with a proactive mindset
• Strong interpersonal skills and emotional intelligence
• Ability to influence without authority
• Professional polish and executive presence

• Minimum 7 years of experience in executive support roles
• Experience in financial services or corporate environments preferred
• Bachelor’s degree or equivalent experience

If interested in this role, please submit your resume and a short cover letter – please include in your cover letter how you will meet the prime directives of the role (as listed…