Legal Billing Specialist

Overview

Legal Billing Specialist at Nicolaides Fink Thorpe Michaelides Sullivan LLP in Chicago. This is a non-exempt, full-time role within the firm’s administrative support team.

$38.50/hr - $49.50/hr

• Responsible for monthly billing cycle including generation and distribution of pre-bills, ensuring adherence to client billing guidelines, performing edits, and generating final invoices.
• Compiles and bills attorney hours to clients every month, meeting firm and client deadlines.
• Review edits made by Billing Assistant to pre-bills in response to attorney requests.
• Submit bills to clients utilizing SurePoint LMS and Aderant Bill Blast via e-billing websites or email function (depending on client requirements).
• Process unbilled fee write-offs.
• Review and verify accuracy of billing and supporting documentation as required by outside counsel guidelines.
• Maintain client billing files, inclusive of pre-bills, final bills, and supporting documentation.
• Work with Accounting to monitor outstanding invoices for collection purposes.
• Submit budgets on e-billing sites and in SurePoint LMS; proactively update budgets prior to expiration and budget overages.
• Work closely with attorneys to obtain necessary responses to appeals for bill reductions and timely submissions.
• Work with the Billing Assistants to manage the new client and matter set-up process to ensure they are set up properly in SurePoint LMS and Aderant Bill Blast systems.
• Perform client configuration and matter mapping on e-billing websites, including Bill Blast, as part of the e-billing process, including submitting/obtaining timekeeper and rate approvals.
• Assist with quarterly client accrual reporting, as necessary.
• Ability to execute complex bills in a timely manner (i.e. by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate within the billing team, with attorneys, legal assistants, and clients.
• Research and respond to inquiries regarding billing issues and problems.
• Close matters, advising partners of any outstanding balances.
• Ensure strict confidentiality at all times.
• Assist with special projects, reporting and analysis as needed.
• Perform other duties as assigned.
• Ability to learn new software.

• Minimum Associate Degree;
  Bachelor’s degree is desirable. Equivalent training, education, and experience with a focus on billing also accepted.
• Three years’ legal billing experience required.
• Experience with law firm billing software programs and/or E-Billing software (SurePoint LMS along with Aderant Bill Blast).
• Demonstrate proficiency in Microsoft Teams, Word, Excel, Outlook, and One Drive.
• Able to communicate clearly and concisely both verbally and in writing with internal and external clients.
• Able to perform at high levels in a fast-paced work environment and adapt to changing priorities.
• Able to manage time effectively in order to meet important deadlines.

Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities, and termination.

• Not Applicable

• Full-time

• Legal and Administrative

• Law Practice

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