Program Assistant

Overview

20 hours ago Be among the first 25 applicants

Department: MED-Ophthalmology

Salary/Grade: NEX/11

Target hiring range for this position will be between be Salary range is as be $ per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with multiple education programs within the Department of Ophthalmology. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

• Note:
  
  Not all aspects of the job are covered by this job description.
• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
• Determines format, elements, trends, etc.
• Process residency and fellowship training verifications.
• Maintains websites and/or blogs.
• Creates new web pages and/or updates standard information/data within the application’s content management program.
• Creates and maintains financial records.
• Prepares forms for various departmental needs.
• Updates financial transaction spreadsheets and databases.
• Generates summary reports and statistics.
• Manages Freedom Pay funds.
• Co‑Manages dept calendar & inbox.
• Manages registration and travel.
• Organizes and coordinates multiple departmental/educational events which may include creating timelines.
• Collects agenda items and background materials.
• Coordinates complex itineraries involving domestic and/or international travel, etc.
• Prepares annual event, conference and/or meeting budget.
• Coordinates 3M lecture series, surgical curriculum and integrated internship didactic series including CME credit process.
• Responds to inquiries.
• Provides basic interpretation of policies and procedures.
• Researches information to resolve problems or issues.
• Support residency program & fellowship faculty (Program Directors & Associate Program Directors).

Performs other duties as assigned.

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.

• Bachelor’s Degree.
• 2-4 years administrative/program support experience.
• Self‑directed organization, prioritization and task achievement. Action oriented - Willing or likely to take practical action to deal with a problem or situation

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