Business Assistant

** Department
* * PSD Computer Science:
Administration Support
** About the Department
** The Department of Computer Science is an academic department that has a rich history of advancing and defining new fields of discovery in the physical sciences and computer science, and this tradition continues today. Our inquiry and impact spans from the edge of theory to human-computer interaction to Data Science. We are part of the Physical Sciences Division, which includes departments and a number of interdisciplinary research institutes and centers.
** Job Summary
** This role provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.
** Responsibilities
* ** Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
* Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
* Schedules meeting rooms as requested.
* Sets up and breaks down selected events. This will include setting up and taking down tables and any other items that are used for that day.
* Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
* Posts talks to bulletin boards and creates flyers for monitors.
* Performs copy-editing of letters and reports.
* Assists visitors with travel arrangements.
* Processes students, visitors, postdoc and faculty reimbursements through TEMS, Service Now and ePayment.
* Assists other members of the office staff as needed.
* Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
* Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
* Performs other related work as needed.
** Minimum Qualifications
***
* Education:

** Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
*
* Work Experience:

** Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
*
* Certifications:

****--
- **** Preferred Qualifications
***
* Experience:

*** A minimum of two years clerical/administrative experience.
** Technical Skills or Knowledge:
*** Proficiency with Outlook.
* Proficiency with Microsoft Office.
** Preferred Competencies
*** Excellent oral and written communication skills.
* Excellent interpersonal and customer service skills.
* Handle public contact with courtesy, clarity, and diplomacy.
* Maintain strict confidentiality when handling sensitive information and situations.
* Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
* Excellent problem-solving skills.
* Work both independently and as a team member.
* Take initiative and organize and complete projects with minimal supervision.
** Application Documents
*** Resume/CV (required)
* Cover Letter (preferred)
* References Contact Information (3)(required)
When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
** Application Documents
** of the application.
** Job Family
** Administration & Management
** Role Impact
** Individual Contributor
** Scheduled*
* ** Weekly Hours
** 37.5
** Drug Test Required
** No
* * Health Screen Required
** No
* * Motor Vehicle Record Inquiry Required
** No
* * Pay Rate Type
** Hourly  
** FLSA Status
** Non-Exempt  
** Pay Range**$16.97 - $28.27

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
** Benefits Eligible
** Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the
** Posting Statement
** The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the Job seekers in need of a reasonable accommodation to complete the application process should call  or submit a request via All offers of employment are contingent upon a background check that includes a review of conviction history.  

A conviction does not automatically preclude…