Office Administrator

Office Administrator – Chicago, IL

Be a key administrative partner at a prestigious global investment firm, supporting daily operations, creating a welcoming environment, and providing critical support to leadership and staff.

$70,000/yr – $90,000/yr

• Office operations: oversee day‑to‑day functions, provide reception coverage, manage calls, greet visitors, coordinate meetings, handle mail/shipping services.
• Facilities & workplace management: liaise with building management and vendors, maintain office appearance, manage supplies, support compliance programs, oversee floor plans.
• Employee onboarding: prepare work spaces, manage  access, complete I‑9 verifications, conduct office tours.
• Team collaboration: partner with the global Corporate Services team, contribute to firmwide initiatives, assist with onsite events.

• 3+ years of office administration or operations experience, ideally within financial services.
• Strong communication, organizational, and multitasking skills.
• Ability to prioritize effectively, work independently, and adapt quickly to changing needs.
• Proficiency in Microsoft Office.
• Professional demeanor, excellent customer service, and strong interpersonal skills.

• Competitive compensation with performance‑based bonuses, comprehensive benefits package, onsite gym, and more.

Beacon Hill is an equal‑opportunity employer. Individuals with disabilities and protected veterans are encouraged to apply. California residents: qualified applications with arrest or conviction records will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.