Events Administrator
Listed on 2026-01-12
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Leadership Office Events Administrator
Location: Chicago, IL (Onsite – Downtown)
Duration: January–April (contract/Q1 coverage)
Schedule: Monday–Friday, 8:00am-5:00pm
Start: Mid-January preferred
A global, high-performing financial services firm is seeking a Leadership Office Events Administrator to support a busy Q1 calendar of executive and leadership events. This temporary role will sit onsite and partner closely with senior leaders and internal events teams during a period of increased onsite programming.
This is a great opportunity for someone who thrives in a fast-paced environment, enjoys being hands-on, and takes pride in keeping complex logistics running smoothly.
What You’ll Be Supporting- Large-scale leadership offsites
- Company-wide town halls
- International Women’s Day programming
- Executive meetings and onsite events
This role provides administrative and logistical support to the Leadership Office and Events team. The focus is on coordination, organization, tracking, and execution. You’ll work closely with executives, event managers, and business operations partners to ensure events are executed seamlessly and professionally.
Key Responsibilities- Provide administrative and logistical support for executive and leadership events
- Coordinate room bookings, meeting setups, and onsite event logistics
- Manage RSVPs, attendance tracking, and reporting using event tools and spreadsheets
- Track budgets, invoices, and expenses
- Maintain and update event calendars and systems
- Support town halls, leadership meetings, and executive offsites
- Assist with transportation and travel logistics as needed
- Partner with internal stakeholders to ensure event readiness and a high-quality experience
- 3+ years of experience in events coordination, office administration, or executive support
- Experience supporting senior leaders or executive teams strongly preferred
- Highly organized with strong attention to detail
- Comfortable in a fast-moving, high-expectations environment
- Familiarity with event or project tools (e.g., Cvent, Jira) is a plus
- Competitive hourly pay $36-$43/hour, depending on experience
- Short-term opportunity with exposure to a high-performing leadership environment
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