Administrative Assistant
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2025-12-21
Listing for:
Buckingham Search
Full Time
position Listed on 2025-12-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside the executive operations team.
Responsibilities- Develops rigorous, seamless, and repeatable cadence in execution
- Maintain and manage business (and personal when needed) calendar
- Anticipate and manage any issues before they occur, create smooth operating motion
- Structure and organize department workday to execute against strategic goals
- Read, monitor, and respond to email
- Serve as business partner in some meetings, manage follow-up correspondence
- Prepare reporting, correspondence internally to help drive success of team
- Interface with executives and teams from investment firms, partners, customers
- Assist with reporting functions to drive team success
- Experience designing processes to maximize efficiency
- Create operational frameworks with Sr. DOE and Exec Operations team to drive success
- Work cross-functionally with other teams to improve operational process
- Co-manage key projects deemed most critical to completion
- Assist in building out team and creating leverage for organization
- Experience leading process improvements
- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Highly organized & proactive
- Adaptable to cultures, work styles, personality types + can build advocacy
- Self-starter, takes pride and ownership in work
- Growth oriented mindset, wants to contribute to the growth of the organization
- Calm under pressure and able to think quickly on your feet
- Strong working knowledge of Word, PowerPoint, Excel and Outlook
- Excellent written and verbal communication skills
- Fosters and shapes cultural growth of a team environment
- Tech/SaaS
- Bachelor's degree required
- Experience with domestic or international travel coordination
- Mid-Senior level
- Full-time
- Administrative
- Technology, Information and Media
- Medical insurance
- Vision insurance
- 401(k)
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