Research Administrative Assistant

Pay Range

$21.63 - $28.85 per hour

• Employment type:
  
  Full‑time
• Weekly hours: 40
• Job family:
  Administration & Management
• Role impact:
  Individual Contributor
• Drug test required:
  No
• Health screen required:
  No
• Motor vehicle record inquiry required:
  No
• FLSA status:
  Non‑Exempt
• Benefits eligible:
  Yes

This position provides business support within established procedures regarding office and location support activities. It identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the support provided by working autonomously within established procedures and practices. The role ensures the correct functioning of facilities, office, and/or business support services.

• Provides basic administrative support for designated faculty members and their laboratory staff, including but not limited to supply replenishment.
• Organizes and manages lab‑related administrative tasks, ensuring timely execution and prioritization.
• Manages group mailing lists, handles incoming emails, and processes purchases for lab needs; creates shipping labels and assists with shipping for the lab group.
• Coordinates group meetings and events, including ordering food and drinks, setting up rooms, and checking AV equipment.
• Assists in onboarding new lab members, ensuring all necessary documentation and access are in place.
• Coordinates with the executive assistant in support of the director in areas that include but are not limited to scheduling for lab‑related meetings, correspondence, drafting, submission, and tracking of recommendation letter requests, and other areas as needed.
• Assists with providing administrative support for the UCCCC director; stays informed of activities relating to programs and initiatives.
• Assists the lab manager with ensuring the smooth workflow and coordination across teams.
• Tracks lab equipment, ensuring accurate records.
• Archives important group documents, including purchase orders, contracts, and proposals.
• Manages guest visits.
• Works with vendors to obtain quotes, create purchase orders, and receive receipts.
• Collaborates with the financial department to reconcile receipts, orders, and expense reports.
• Triages emails and telephone calls for action; resolves mostly routine and some complex inquiries.
• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Performs other related work as needed.

Minimum requirements include vocational training, apprenticeships or the equivalent experience in a related field (not typically required to have a four‑year degree).

Minimum requirements include knowledge and skills developed through 2–5 years of work experience in a related job discipline.

• Background in an academic research environment.
• Familiar with research equipment.

• Knowledge of the Microsoft Suite, including Outlook.
• Understand complex documents, such as clinical trials.

• Interact and communicate with clarity, tact, and courtesy with patrons, patients, staff, faculty, students, and others.
• Strong organizational skills.
• Excellent interpersonal skills.
• Strong data management skills and attention to detail.
• Handle competing demands with diplomacy and enthusiasm.
• Absorb large amounts of information quickly.
• Adaptability to changing working situations and work assignments.

• Navigate the UChicago Campus.
• On‑site position.

• Resume/CV (required)
• Cover Letter (preferred)

MUST upload the document(s) via the My Experience page, in the section titled Application Documents of the application.

Yes. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or…