ELA Admin Assistant

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Join to apply for the ELA Admin Assistant role at Casa Central

This range is provided by Casa Central. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$18.55/hr - $18.55/hr

Position Summary:

Casa Central’s Early Learning Academy (Center-Based program option) provides high quality, comprehensive early childhood education and childcare services for young children, ages two to five, and their families. The Administrative Assistant provides clerical support, such managing databases, answering phones, typing, scheduling appointments, photocopying, faxing, filing, handling correspondence, organizing and maintaining paper and electronic files, greeting visitors, answering telephone calls and providing information to callers, supporting program data management and eligibility determination, collecting parent payments, etc.,

to ensure that the program runs effectively and efficiently. This position is a shared role, split 50/50 between the Human Resources Department and the Early Learning Academy. The Administrative Assistant provides clerical, reception, and program support that ensures smooth and efficient operations for both areas. HR-related duties are charged at the approved rate for the Receptionist role, in alignment with operational functions that support agency-wide administrative needs.

Include the following, other duties as assigned:

General Administrative Tasks

Approve time sheet and ensure compliance with agency and funder guidelines, ensuring that daily activities are within the allowable activities approved by the agency. Prepare and maintain records and reports necessary for the program. Maintain office and program area in manner appropriate to the standards of the organization. Interpret and act on administrative decisions and policies. Read and prepare reports on breakdowns of data and summarize information to facilitate review by the administration.

Examine and check reports and databases for completeness and accuracy; determine compliance with established requirements and conduct follow-ups on discrepancies. Give information to the public and staff members on questions not requiring attention of administration. Establish and maintain a complete and detailed filing and data management system. Take meeting minutes.

Program-Specific Activities

Ensure compliance with all Early/Head Start Program Performance Standards, including as interpreted by Start Early, as well as with relevant federal, state, city, and accrediting/licensing body regulations and requirements. Engage in Active Supervision strategies to support the safety, wellbeing, and appropriate supervision/oversight of children at all times. Act in accordance with the program’s Standards of Conduct, building respectful relationships with families, honoring parents/caregivers as their children’s first and most important teachers, and maintaining strict child, family and staff confidentiality at all times.

Provide appropriate information and referrals on phone inquiries ranging from routine matters to complaint problems of a delicate nature. Complete data entry and support acceptance of childcare co-payments.

Program Support

Assist program director to successfully fulfill their role as leader, manager and overseer of resources at the site. Support with socialization and parent meeting activities, including scheduling, ordering food and supplies, welcoming participants, etc.

Performance & Quality Management

Nurture positive and collaborative working relationships with other agency staff and outside stakeholders and partners. Implement the agency mission, philosophy, and core values to direct daily work and decision-making. Adhere to agency policy. Cultivate a professional and respectful work environment. Be actively involved with, and knowledgeable about, the agency’s Performance Quality Improvement (PQI) structure and process.

Community Outreach