Admissions Director
Job in
Chicago, Cook County, Illinois, 60290, USA
Listing for:
Sheridanshores
Full Time
position
Listed on 2026-01-12
Job specializations:
-
Administrative/Clerical
Healthcare Administration
Salary/Wage Range or Industry Benchmark: 150000 - 200000 USD Yearly
USD
150000.00
200000.00
YEAR
Job Description & How to Apply Below
Job description
Primary responsibility is to ensure that every referral is processed and reviewed in a timely manner and that every admission is accomplished by providing a smooth transition from the hospital, community, or other setting. Serve as the communication conduit between and among departments on every referral and every admission. Assist in positioning the skilled nursing location as a leader in short‑term rehabilitation and long‑term care with the goal of contributing to build and grow census and quality resident mix.
Reports to the facility Administrator. Accountable to the corresponding Administrator and Corporate Director of Admissions.
Essential Job Functions
Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.
Staff
Satisfaction
Pre‑admission notification to staff of what resident requires and when they will be arriving.Speak with staff while doing rounds to see how you can help them with the admission process.Provide staff with information concerning anticipated admissions, discharges, and re‑admissions.Customer SatisfactionEnsure tours are completed by individuals who are trained by the Admissions Director. Conduct tours as well.Ensure all standard supplies needed to care for resident are requested and in place prior to admission (O2 signs, isolation signs, equipment).Ensure environmental room preparedness.Ensure residents are placed in rooms with roommates that are of similar age, background, and alertness where possible.Admission Process
Greet all admissions at the door upon arrival.Orient resident and family to the facility upon admission.Ensure that belongings are unpacked, marked, and stored properly the day of admission.Ensure nurse and C.N.A on duty at the time of admission meet and greet resident within 30 minutes of admission.Follow up with resident and family within 24 hours to determine satisfaction with admission process and to address any concerns they might have. Complete Step 1 of the Four‑Touch Process.Assist with room changes where possible per resident and family request.Communication
Respond to referring sources within 30 minutes with a decision; ask for additional referrals to review for possible placement. Follow the approved Referral Review Process.Complete inquiry sheet for all phone/tour inquiries. Follow-up with the inquirer within 24 hours. Keep inquiry sheets in the Inquiry Binder (create an Inquiry Binder with Monthly Tabs and keep in the Admissions Office.)Complete Referral review Checklist and attach it to all incoming referral packets. Route all new referrals to appropriate departments for review (DON/ADON/Nursing/Administrator for clinical review; Bookkeeping/Administrator for financial review)If a referral is denied, ensure the Referral was approved for denial by leadership. Reason for denial must be clarified in detail in the CRM.Upon acceptance, complete and distribute Admission Notice to all necessary parties.Email overall census number and Medicare/managed care number to ALIYA of Homewood Corporate office daily.Email Daily Census Report no later than 10am and again before 5pm to administrator, marketing team and leadership.Update room roster daily to show available beds and paid bed‑holds (if applicable). Provide Corporate Director of Admissions a copy of room roster daily.Participate in facility morning meeting.Participate in the Daily Huddle meeting.Participate in the weekly Medicare meeting.Report to QA monthly meetings regarding admissions and referrals per QA process.Complete weekly census report and send to Corporate Director of Admissions.Participate in census calls when they’re established.Compliance, Education & Training
Daily room rounds to ensure all empty beds are set-up and ready for potential admissions by 10:00 AM.Prepare admission packet prior to admission clinical staff to have.Meet with resident, POA or guardian to sign admission…
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