Real Estate Executive Assistant

We are hiring a proactive, organized, and detail-oriented Executive Assistant to join our growing real estate team full-time. This is a hybrid position, primarily remote with regular in-person collaboration across Chicagoland. You’ll serve as the right hand to a fast-paced, high-performing agent — managing operations, building systems, coordinating projects, and ensuring that clients receive exceptional service at every step. This is a W2 position with a competitive base salary of $65,000–$75,000 (based on experience) and performance-based incentives.

Benefits include flexible PTO, standard holidays, and opportunities for professional growth, with a potential career path to Director of Operations as the business expands.

• Manage daily operations including calendar, scheduling, and task lists with structured communication systems for sensitive items.
• Build and document systems to streamline operations (SOPs, checklists, templates).
• Maintain and optimize the CRM for database organization and client communication.
• Coordinate marketing projects, social media scheduling, and client appreciation events.
• Support listing and transaction management from pre-listing prep to close.
• Track key business metrics and create weekly reports to drive accountability.
• Serve as a trusted operations partner who creates clarity, structure, and follow-through.

• Strong organizational, time-management, and project-management skills; detail-oriented with excellent follow-through.
• High responsiveness and urgency; able to manage multiple priorities in a fast-paced environment.
• Tech-savvy; proficient in Google Suite and familiar with CRMs, Canva, Docu Sign, Mail Chimp; able to learn new platforms quickly, including using AI tools (e.g., ChatGPT, Gemini) to increase productivity.
• Exceptional written and verbal communication skills; polished and professional client presence.
• Self-starter with initiative to anticipate needs and solve problems independently.
• Ability to teach and train current and future team members on systems and processes.
• Bilingual or multilingual is a strong plus (any language).
• Integrity-driven and discreet with confidential information.

$65,000–$75,000 per year