Office Administrator

Office Services Administrator (Temporary – Potential to Convert)

Location: Chicago, IL (Onsite - Loop)

Schedule: Monday–Friday, 7:00 AM–4:00 PM

Type: Temporary (Leave coverage; potential for permanent hire)

Start Date: ASAP

Base pay range: $24.00/hr – $26.00/hr (actual pay based on skills and experience)

Our client, a global professional services firm, is seeking an Office Services Administrator to support their Chicago office on a temporary basis to cover a leave of absence. This individual will sit within the Office Services team and play a hands‑on role in keeping daily operations running smoothly — from managing mailroom activities to assisting with catering, meeting room setups, and overall space organization.

This position offers an excellent opportunity to gain corporate experience within a highly regarded, polished firm. For the right individual, there is potential for the role to become permanent.

• Mailroom Support: Handle all shipping, receiving, and scanning of packages; notify colleagues upon arrival and maintain mailroom organization.
• Supply Management: Order, stock, and distribute office supplies.
• Pantry Support: Assist with ordering and distributing kitchen and pantry items; maintain coffee machines and related equipment.
• Friday Lunch Operations: Support setup, service, and cleanup for weekly office lunches alongside the broader team.
• Meeting Room Support: Set up, break down, and organize conference rooms to ensure readiness for meetings and events.
• Catering Support: Receive catering deliveries, assist with setup and teardown, and support general event logistics.
• Space Management: Maintain overall organization of office spaces, open seating areas, and shared environments.
• Other Duties as Assigned: Provide additional operational or administrative support as needed.

• 1–2 years of experience in administrative, office operations, or facilities support roles preferred.
• Background in a corporate or professional services setting strongly preferred.
• No degree required; associate’s or bachelor’s a plus.
• Excellent communication, organizational, and multitasking skills.
• Demonstrated professionalism, polish, and service‑oriented mindset.
• Proactive and flexible – able to adapt to changing daily needs and jump in where needed.
• Comfortable being on your feet throughout the day and assisting with hands‑on office tasks.
• Hours: 7:00 AM–4:00 PM, Monday–Friday (occasional voluntary overtime ~2× per month).
• Status: Non‑exempt (OT eligible).
• Office Closure: Closed December 22–January 5 and Thanksgiving Thursday/Friday (unpaid for temporary staff).
• Team: Join a collaborative 7‑person Office Services team supporting a 3‑floor, 98K sq. ft. Chicago office.
• Reports To: Office Services Manager, with oversight from the Regional Manager of Operations.

• Exposure to a high‑profile, professional environment with opportunities to collaborate across departments.
• Gain experience supporting core office operations and events within a world‑class organization.
• Work alongside a collaborative, high‑performing team that values adaptability and proactive service.
• Potential for long‑term career growth and permanent employment opportunities.

Entry level

Temporary

Administrative

Business Consulting and Services