Staff Accountant

Overview

The National Partnership for Women & Families is a nonprofit, nonpartisan 501(c)(3) organization that fights for equity for all women and families. We’re passionate about making changes on big issues such as equal pay for all women, paid leave for working families and access to affordable health care that provides abortion and reproductive care. We advocate on the Hill and for federal, state and local policy.

We are seeking a Staff Accountant who has a strong foundation in accounting principles, accuracy, organization, and follow-through. This role supports core accounting operations, with a strong focus on accounts payable and reconciliations. Training on systems and procedures will be provided, however this role is best suited for someone who already has a strong understanding of accounting fundamentals (GAAP), can work through tasks without constant direction, and is comfortable managing responsibilities independently while processes continue to evolve.

Essential Duties and Responsibilities:

Accounts Payable

• Process vendor invoices in Net Suite with accurate coding and documentation.
• Review invoices for accuracy, duplicate payments, contract compliance, and proper expense classification.
• Research contracts and supporting documents when coding or terms are unclear.
• Monitor expired contracts and follow up internally when issues arise.
• Maintain vendor files, W-9s, and 1099 tracking.
• Prepare year-end 1099 schedules and reports.
• Keep accounts payable current, organized, and fully filed.
• Reconcile the organization’s credit card activity, collect receipts, and post transactions.

Accounts Receivable and Cash management logs

• Processing all cash receipts, generating and circulating daily lockbox reports.
• Maintain daily and monthly cash receipt logs and monthly cash import file.
• Prepare monthly spreadsheets used in bank and account reconciliations.
• Manage accounts receivable, prepare invoices using Net Suite Invoicing Module and maintain invoice log.
• Assist with invoice tracking and receivable reconciliation.
• Research and resolve discrepancies as they arise.

Benefit Support/Other

• Prepare benefit reconciliation spreadsheets (health, dental, disability, vision, FSA, Commuter)
• Assist with related journal entries.

Month-End, Reporting and Additional Support

• Assist with monthly close entries, schedules, and reconciliations.
• Maintain organized online filing systems.
• Assist with annual audit preparation.
• Over time, assume responsibility for additional reconciliations, including bank reconciliations.
• Contribute to improving and documenting accounting processes.

• Bachelor's degree in accounting or equivalent work experience.
• At least 3-5 years' work of hands-on experience in an Accountant or Staff Accountant position, with specific experience with Accounts Payable, cash management and closing entries.
• Strong working knowledge of accounting fundamentals, including debits and credits, accruals, prepaid expenses, and basic revenue and expense recognition.
• Prior experience in a non-profit or mission-driven organization, including familiarity with funds or grant related accounting.
• Experience with 1099 preparation, audit, and year-end preparation.
• Strong ability to work independently, manage recurring responsibilities, prioritize work, and retain training without ongoing step-by-step direction.
• Experience using Net Suite or any other accounting system and Proficient in Microsoft Excel (intermediate level) in a daily capacity to maintain schedules, logs, and reconciliations.
• Strong communicator who can follow SOPs, documents work and raises issues early.
• Strong ability or attention to detail.
• Strong analytical and organizational skills.

Notes:
The information above describes the general nature and level of work being performed by the individual(s) assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

No Supervision Responsibility.

The National Partnership recognizes a staff bargaining unit, the National Partnership United, affiliated with the Nonprofit Professional Employees Union/IFPTE Local 70, a union for non-profit workers. This position is NOT included in the NP United bargaining unit.

The salary range for this role is $71,617- $87,824 with the exact salary determined by years of relevant experience, in alignment with NPWF’s compensation setting criteria.

The National Partnership provides a generous benefits package that includes paid time off, paid federal holidays, an office closure the last week of December; comprehensive health, dental, and vision insurance; 403B and SEP-IRA retirement options; health, transit, parking, and dependent care…