Accounting Specialist

Both accounts payable and accounts receivable experience is required. Candidates with 0-2 years/ internship experience are encouraged to apply.

Responsibilities:

Accounts Payable

• Conduct daily review of accounting data entered by staff to ensure accurate treatment, including proper identification of capitalizable expenses.
• Process weekly accounts payable, including printing checks, initiating ACH vendor payments, and processing employee expense reimbursements.
• Identify and record prepaid and accrued expenses as necessary.
• Enter vendor bill requests into the accounting system (e.g., general office expenses, printing, internet, copier, rent & utilities, and data governance-related software invoices).

Accounts Receivable

• Process customer invoices by monitoring revenue tracking schedules prepared by program staff and issuing invoices accordingly.
• Manage invoicing and credit card processing for the organization’s annual summit event.
• Support reimbursement input related to the annual summit during the peak three-month event cycle.
• Identify and record deferred revenue entries within the general ledger.
• Review accounts receivable aging reports and follow up on outstanding balances.
• Identify and record bad debt expense as needed.
• Deposit checks via remote scanner and record daily deposits.
• Maintain organized filing systems for accounts payable and receivable supporting documentation.
• Set up new vendors and manage vendor files, including W-9s and banking information.
• Track Certificates of Insurance (COIs), review for accuracy, and follow up with internal stakeholders as needed.
• Enter annual organizational budgets and reforecasts into the accounting system.

Credit Card Management

• Perform biweekly credit card data entry for all corporate credit cards.

Reconciliations

• Conduct monthly Stripe-to-bank reconciliations and related data entry.
• Perform monthly reconciliation between accounting and fundraising systems.

Additional Responsibilities

• Support other administrative and financial tasks as needed.

Qualifications

• Bachelor’s or associates degree required
• 1–3 years of relevant accounting experience
• Ability to balance and prioritize multiple projects across stakeholders
• Collaborative, flexible, and agile problem-solver
• Ability to meet deadlines and perform well under pressure
• Strong attention to detail
• Strong project management and organizational skills
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); willingness to learn and utilize CRM software (e.g., Salesforce)
• Excellent written and verbal communication skills
• Authorization to work in the United States