Accounts Payable; AP Specialist

Position: Accounts Payable (AP) Specialist
Job Title:

Accounts Payable (AP) Specialist

Department:
Finance

Reports to:

Senior Accounting Manager

Job Type: Exempt, Full-Time

Arch Amenities Group

Wellness-driven. Hospitality-focused.

Arch Amenities Group is the leading provider of amenity management, consulting, and wellness services for commercial real estate, residential communities, and hospitality properties. Formed through the strategic acquisition of top hospitality and wellness-led providers, Arch brings together decades of experience and forward-thinking innovation to deliver unmatched lifestyle and hospitality experiences.

We partner with owners, operators, and developers to transform spas, fitness centers, meeting and event spaces, pools, clubs, and residential amenities into vibrant destinations that foster connection, wellness, and belonging. Our mission is to create spaces where people thrive.

With a North American footprint, a diverse client portfolio, and a highly trained service team, we help properties unlock the full potential of their amenity spaces by improving satisfaction, increasing retention, and driving ROI through thoughtful programming, operational excellence, and seamless service.

The Arch in our name reflects the connections we build between people and spaces, guests and experiences, and teams and technology. Everything we do is designed to create lasting value and measurable impact.

If you're looking to grow with an organization that leads in hospitality, wellness, and lifestyle services, Arch is a place to do what you love and build a career with purpose. Join the team shaping the future of the amenity experience.

Job Summary:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and vendor records. This role plays a key part in maintaining strong vendor relationships, safeguarding internal controls, and supporting the integrity of financial reporting.

Key Responsibilities:

Invoice Processing

* Review, code, and process vendor invoices in accordance with company policies

* Match invoices to purchase orders and receiving documentation (3-way match)

* Ensure proper approval workflows are followed

* Resolve discrepancies with vendors and internal departments

Payment Processing

* Prepare and process weekly check runs, ACH, and wire payments

* Monitor payment schedules to ensure timely and accurate disbursements

* Maintain positive pay files and banking uploads

* Reconcile vendor statements and follow up on outstanding items

Vendor Management

* Set up and maintain vendor records, including W-9 collection

* Ensure compliance with 1099 reporting requirements

* Respond to vendor inquiries in a professional and timely manner

Reconciliations & Controls

* Reconcile AP subledger to the general ledger

* Assist with month-end close, including accruals and AP aging review

* Maintain organized records and documentation for audit support

* Ensure adherence to internal controls and approval thresholds

Process Improvement

* Identify opportunities to streamline invoice processing and improve efficiency

* Support implementation of AP automation tools or system enhancements

Qualifications:

Education & Experience

* Associate or bachelor's degree in accounting, Finance, or related field preferred

* 2+ years of accounts payable or general accounting experience

* Experience in high-volume or multi-entity environments preferred

Technical Skills

* Proficiency in Excel

* Experience with ERP systems (e.g., Net Suite, Workday, SAP, or similar)

* Strong understanding of basic accounting principles

Core Competencies

* High attention to detail and accuracy

* Strong organizational and time-management skills

* Ability to prioritize in a deadline-driven environment

* Professional communication skills

* Strong sense of accountability and ownership

Essential Function

Seldom

Occasionally

Frequently

Stationary Position -- Sitting or Standing

X

Active Position -- Walking, jogging, running

X

Use of hands/fingers -- Operate, Use, Inspect, Place, Detect, Position, Prepare, activate

X

Climb/Balance -- Stairs, ladders, ropes, equipment, beams

X

Stoop/kneel/crouch or crawl -- Position self, move

X

Talk/hear -- communicate, detect, converse with, discern, convey, express oneself, exchange information

X

See -- Detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, assess

X

Carry weight, lift -- Move, transport, position, put, install, remove -- 50 lbs or less

X

Carry weight, lift -- Move, transport, position, put, install, remove -- 50 lbs or more

X

Exposure to -- Exposed, work around, chemicals, odors, smells, noise, indoors or outdoors, heat, cool.

X

DISCLAIMER

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Job descriptions typically change over time as requirements and employee skill levels…