Billing Specialist

Overview

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Specialist position.

This position may be filled remotely, or in any of our locations.

• The Billing Specialist is responsible for coordinating all aspects of the monthly billing cycle, including issuing accurate invoices, monthly or upon request, for an assigned number of attorneys while meeting deadlines as they occur. Essential job functions include:
• Assist with initiating and implementing all aspects of the monthly client billing process including:
  • Review and edit monthly proformas as instructed by the Billing Attorney via Paperless Proforma.
  • Modify time and cost entries as directed.
  • Write offs and write downs.
  • Completing transfers, dividing, and combining timecards.
  • Ensuring rates are accurate.
  • Applying available funds to billing as instructed.
• Verify accuracy of billing.
• Compile supporting back-up documentation, per client billing guidelines as required.
• Acquire and maintain proper approval documentation.
• Finalize and distribute invoices in accordance with Firm and Client guidelines.
• Research and respond to billing inquiries from both attorneys and clients in a timely and professional manner.
• Submit invoices by mail, email, e-billing via eBilling
  
  Hub and other e-billing vendors as required.
• Set up matters for e-billing on vendor sites and within the firm’s billing system.
• Address and resolve billing disputes and discrepancies in a timely manner.
• Coordinate appeals for rejected invoices.
• Internal/External Customer Service:
  • Provide client accruals, status updates and budgets upon request.
  • Communicate with attorneys, clients, or staff to address billing questions, as needed.
  • Maintain contact with attorneys, staff, and clients and observe confidentiality of client and firm matters.
  • Answer questions regarding billing processes and procedures.
  • Collaborate with other departments as needed for Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds.
• Other related duties include:
  • Maintain addresses, invoices templates, and e-billing information within the firm’s billing system.
  • Assist with customized reporting requirements for internal/external clients.
  • Effectively prioritize numerous tasks and complete within designated time deadlines.
  • Manage monthly reports surrounding billing workload.
  • Other duties as assigned.

• Associate’s degree or combination of education and commensurate work experience required;
  Bachelor’s degree preferred.
• 2+ years prior experience with legal billing and client invoicing.
• Knowledge or prior use of Elite 3E.
• Knowledge of electronic billing processes and procedures.
• eBilling
  
  Hub experience preferred.
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, Counsel Link, etc.).
• Knowledge of Paperless Proforma preferred.
• Demonstrated proficiency with Microsoft Office, specifically Excel and Word.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Problem-solving skills and the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal, and excellent interpersonal skills.
• Flexibility to work overtime and weekends, if needed.

All statements herein are intended to describe the general…