Senior Billing Specialist

Join to apply for the Senior Billing Specialist role at Banner Witcoff

Join to apply for the Senior Billing Specialist role at Banner Witcoff

Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance خلالها inventive IP solutions to power business for start‑ups, Fortune 500 companies, and everything in between.

Banner Witcoff’s Accounting Department is responsible for managing the daily accounting tasks and billing process for the firm. We pride ourselves.rt attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm.

We are seeking a full‑time Senior Billing Specialist to join the firm and become an integral part of our Accounting Department. The Senior Billing Specialist will be encouraged to take ownership of the full billing cycle for their assigned attorneys and clients. The majority of our billing process is electronic from pre‑bill generation and editing to invoice submissions using multiple software platforms.

• Manage the billing process from start to finish for a portfolio of assigned attorneys and clients following firm and client guidelines.
• Set up and maintain client billing rules and codes and timekeeper rates.
• Manage fee arrangements and rate sets for wok assigned billing attorney clients.
• Monitor volume discounts based on Switch ' thresholds reached.
• Run paperless pre‑bills monthly or on demand.
• Edit and adjust pre necesario bills according to attorney instructions and client guidelines.
• Post invoices to various e‑billing systems that may require editing Ledes files.
• Automate invoices on Bill Blast and track status of bills submitted, identify issues, and work to address rejections and reductions.
• Establish working relationships with e‑billing site vendors; make certain all timekeepers and rates are up‑to‑date on the sites; submit timekeepers and rates for approval as needed.
• Submit non‑electronic invoices by e‑mail or mail.
• Ensure proper backup is included with invoice submissions.
• Resolve invoice disputes and fully submit all invoices on a timely basis.
• Assist the collections team regarding outstanding and/or short‑paid invoices.
• Prepare and submit client accruals and other reports.
• Assist billing attorneys with special reporting and various client reports.
• Create and maintain internal client billing instructions documentation.
• Train billing attorneys and assistants in policies and procedures for processing bills within Aderant Expert and Pre‑bill Viewer.
• Perform research and respond to inquiries from billing attorneys, clients, and others as requested.
• Maintain full working knowledge of the Firm’s billing functions.
• Communicate situations as they arise that may require follow‑up, such as rate issues, delays in billing, difficult requests, etc.
• Assist the Billing Manager and Assistant Billing Manager as needed.
• Assist with other administrative tasks and special projects as needed.

• Experience with legal billing and electronic billing required.
• Experience with Aderant Expert accounting software strongly preferred.
• Experience with Pre‑bill Manager and Expert Image preferred.
• Proficiency in Microsoft Office required with proven Excel skills.
• High school diploma required;
  Bachelor’s degree in accounting, finance, or related field preferred.
• Basic knowledge of accounting principles.
• Strong written and oral communication skills.
• Detail‑oriented, strong organizational skills, and ability to balance multiple tasks with proven strong time‑management skills.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Experience maintaining confidentiality of financial data.

The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager.

This position is a hybrid role, with a blend of remote and in‑office work.…