Payroll Specialist

Insight Global's client is seeking a Payroll Specialist to join a local Chicago organization. Under the direction of the Director of Payroll, the Payroll Specialist will plan, organize and review the preparation, processing, balancing, analysis, and maintenance of the payroll function. The Payroll Specialist will prepare and process multi-state, weekly and bi-weekly payroll for union and non-union employees.

Responsibilities:

• Review and validate timekeeping data from HRIS/Time and Attendance system, including manual timesheets.

• Review, process and audit time and attendance records under the provisions of labor laws and complex collective bargaining agreements

• Review full-cycle payroll integrity, owning accuracy from inputting data to proofing final payroll output, and executing appropriate solutions.

• Provide administrative support for financial statements and all internal and external audits relating to compensation, 401(k), and severance.

• Support the Payroll team in the accurate and effective administration of fringe benefit deductions and payments/reports to third parties, including wage garnishments and union dues.

• Generate reports to calculate or verify the accuracy of payments and submit payments promptly.

• Review proper flow of employee payroll data between the Payroll department and Company Management, Music Administration, People & Culture, Facilities & Technical, Finance, and other departments as required.
Support year-end W-2 tie-outs and distribution of W-2s.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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Required Skills & Experience
- 2+ years of finance / accounting experience
- Bachelor's degree in accounting, economics, finance
o Understanding of basic accounting and bookkeeping including accounts payable, general ledgers, and cost modeling
- Analytical mind, passion for problem solving, and desire to learn
- Proficiency with payroll HRIS systems (e.g. ADP Workforce Now/Enterprise eTime)
- Advanced proficiency with Microsoft Office (specifically Excel) and Google Suite.
Demonstrated problem-solving and organizational skills, attention to detail, and strong math aptitude.

Nice to Have Skills & Experience
- Prior experience working with unions and Collective Bargaining Agreements.
- Strong ADP knowledge
Interest in the arts / music

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.