Billing Specialist

Vaco has partnered with a client in the legal industry in Chicago to fill a Billing Specialist position. This role requires one year of experience and supports a client-focused environment, ensuring accurate and timely billing while maintaining system integrity.
Job type: full time Pay: $32.97/hr - $41.21/hr (based on experience, education, and skill level)
Expected hours: 38-40 hours per week Physical setting: office Schedule: Monday to Friday Experience: At least one year of general accounting or billing experience; legal billing and electronic billing experience preferred Work location: In office for first 90 days; then hybrid schedule

• Prepare, review, and edit client pre-bills
• Ensure accuracy and timely distribution of final invoices
• Process write-offs and write-downs with appropriate approvals
• Maintain accurate billing system data
• Respond to attorney inquiries regarding bills and billing procedures
• Follow established billing cycles and cut-off deadlines
• Ensure compliance with internal billing policies
• Work independently while managing multiple tasks under tight deadlines
• Assist with basic financial analysis, including reviewing client billing histories

• Associate's degree in accounting, business, or equivalent combination of education and experience
• Minimum of one year of general accounting or legal billing experience; legal billing and electronic billing experience preferred
• Experience with specialized accounting or billing software preferred
• Strong interpersonal and communication skills
• Proficiency in spreadsheet applications, including Excel
• High attention to detail and strong numerical aptitude

This position offers competitive pay and a comprehensive benefits package, including medical, dental, vision, life insurance, long-term disability, flexible spending, 401(k), paid time off, paid holidays, and bonus opportunities.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.