Human Resources Support Specialist

Overview

Job Requisition : 50094

Opening Date: 01/26/26
Closing Date: 02/09/2026
Agency: Criminal Justice Information Authority
Class

Title:

OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated starting salary $4,128 monthly;
Full Range $4,128-$5,450 monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Looking for someone that is comfortable in a fast-paced working environment and enjoys working with people; flexible and does not mind wearing several hats at one time. This is an Office Coordinator position in the Human Resources office. This position will perform duties in several areas of human resources. Will assist HR Team with posting and filling vacancies utilizing Success Factors;

assist management and staff in human resources areas; prepare reports; research training opportunities for staff; submit job descriptions for review; and participate on the employee activities committee and coordinate events. If you like staying busy and working with people, this job could be a perfect fit for you. If you meet the requirements and are interested in this position, we encourage you to apply.

• Serves as the office coordinator for ICIA Human Resources team and provides administrative support to the Human Resources Director.
• Gathers information, prepares, and maintains monthly human resources reports.
• Under direction, assist with the pre-posting requirement for Success Factors for the Springfield and Chicago offices.
• Provides administrative support to the HR training unit by coordinating logistics for employee training sessions.
• Participates on the agency activities committee and coordinates employee activities.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard 30 words per minute.

• Prefer one-year of experience performing administrative support tasks, such as coordinating trainings and meetings, creating and updating reports, and managing front office operations.
• Prefer two years’ experience utilizing programs such as Microsoft Office, Excel, Outlook, PowerPoint, Word, and Adobe.
• Prefer one-year of experience using Human Capital Management (HCM) or similar systems to perform fundamental basic human resources functions, such as maintaining personnel records, supporting hiring and recruitment processes, and employee related transactions.
• Prefer one-year experience working with logic of computer programs.

• Requires proper documentation for approved work…