Finance Assistant

and the job listing Expires on February 8, 2026

Job Title: Finance Assistant
Location: Marian Catholic High School, Chicago Heights, Illinois
Job Type: Full-Time/Part-Time
Reports To: Chief Financial Officer
Pay Hourly: $15-18/hr
Benefits: Applicable for Full-Time

We are seeking a detail-oriented and reliable Finance Assistant to support the Chief Financial Officer and the Finance Department in managing daily operations, financial reporting, auditing preparation, and administrative support. The ideal candidate is organized, proficient in Microsoft Office applications, and has experience in finance, accounting, or business administration—ideally within an educational or office setting.

• Assisting Chief Financial Officer with various areas as needed and as assigned including
  • Monthly Bank Reconciliations
  • Monthly Balance Sheet Account Reconciliations
  • Agency Credit Card Coding and related Monthly Journal Entry
  • Preparation of Annual Budget
  • Annual Spartan Shop and Fixed Asset Inventory
  • Monthly Operating Commentary for Executive Council and Department Chairs
  • Quarterly Operating Commentary for Finance Committee and Board of Directors.
  • Student Activities Accounting and Internal Auditing
  • Internal Audits
  • Preparation of Work papers and accumulation of documentation for our annual audit
• Serves as Designated Front Line Employee Recruitment System Manager/Expert
• Assists Finance Department staff in vendor Purchase Order and Invoice Processing through Corpay.
• Organize and maintain all the Electronic Files of the Finance Department found our School’s Finance Drive
• Assists Director Facilities and Director of Networks with various administrative duties as requested
• Assist Chief Financial Officer, Business Manager and Other Finance Assistant with Human Resource Employee On Boarding and Off Boarding and Employee Personnel File Compliance
• Assist Chief Financial Officer and Business Manager in other Business Office Duties as required and as assigned
• All other duties as assigned

• General Computer, E-Mail, and Internet Skills
• Microsoft Excel and Microsoft Word
• Data Entry and Computer Keyboard familiarity and skills

• One Year or more experience in School Main Office or Business Office or similar office environment as a Finance Intern
• Two or more years of college education in Accounting, Finance and/or Business Administration

• Sitting at desk and utilizing a computer for long periods of time during the day
• Occasional standing at filing cabinet and filing paperwork
• Occasional moving of documents, files and small boxes