Senior Office Support Specialist

Open Until Filled

The Wyoming Department of Agriculture is looking for a Senior Office Support Specialist to prepare contracts and MOUs working with the AG's office and Department staff. Also manages a timeline and tracking system of purchasing requirements, contracts, grants, and MOUs to ensure applications, reports, and close-outs are completed in a timely manner. Performs fiscal processes on the Department’s inventory listing and processing of purchase cards.

Provides normal office functions such as greeting guests and answering phones.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!  for detailed information , or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: (Use the "Apply for this Job" box below)..gov

Human Resource Contact:
Madison Hoagland, Madison.hoagland

• Prepares contracts for review & routing.
• Compiles and analyzes a variety of data and information and prepares related reports.
• Administers a database of information.
• Prepares routine response/notification letters.
• Prepares routine compliance schedule.
• Determines the scope of work through data and service analysis.
• Reviews proposals and grant applications for compliance with the RFP or grant application requirements and takes appropriate action.
• Receives, analyzes and responds to requests for information.
• Work involves taking on various administrative responsibilities in order to allow management to focus on critical issues.
• Coordinates a variety of advanced, diversified and/or confidential administrative support functions.
• Processes the fiscal documents of the state purchase card.
• Processes purchasing documents.
• Attends, takes minutes and prepares necessary records for meetings as needed.
• Provides office support; answers phone calls, greets visitors, and assists in other areas as needed.
• Conducts research related to the specific project or program.
• Assures the procurement process is managed appropriately and according to procedures established by the Department of Administration and Information and the Department of Enterprise Technology Services.
• Receives, analyzes and responds to requests for information.
• Explains program requirements and interprets policies.
• Tracks information.
• Coordinates Special Projects as needed.

Preference may be given to those applicants with a Bachelor's degree in business or other closely related field with up to two years of experience.

• Knowledge of office organization, methods and practices.
• Knowledge of applicable state and federal rules, regulations and standards.
• Knowledge of basic math.
• Knowledge of computer programs and applications.
• Knowledge of records management.
• Knowledge of grant and contracts procedures and policies.
• Knowledge of skills needed to provide great customer service to all Wyoming Department of Agriculture customers.

Education: Bachelor's Degree (typically in Business)

Experience: 0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II OR

Education & Experience Substitution: 3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates, Licenses, Registrations: None

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

• FLSA:
  Non-Exempt
• The Department of Agriculture may use a video interview as a mandatory first step of our process. If chosen for a video interview, you will receive an email with all the necessary information to complete this process.
• For the Veteran's preference consideration, supporting documentation must accompany your application.

to view the State of Wyoming Classification and Pay Structure.

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The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.