Administrative Assistant-Event Center

Overview

Under direct supervision, performs a variety of general administrative tasks and provides clerical assistance to an assigned office/department.

Provides general administrative support including maintaining files and databases, producing reports and publications, answering telephones, processing mail, copying, and faxing.

• Prepares correspondence including letters and memos.
• Orders office supplies/equipment and coordinates with supply vendors; maintains equipment inventory.
• Maintains office equipment and coordinates maintenance work orders.
• Provides customer service assistance to internal and external parties.
• Performs accounting and financial record keeping activities including daily/monthly deposits, creating invoices and preparing bills for payment.
• Provides word processing and data entry support.
• Maintains and updates departmental forms.
• Takes, prepares and maintains meeting minutes as required.
• Processes and performs data input in relation to personnel information as required.
• Prepares directories, registration/entry packets, and project information as required.
• As required, processes legal documents, paperwork and/or case reports.
• Depending on area of assignment, performs notary tasks as required.
• Depending on area of assignment, provides general help desk assistance.
• Performs other duties as assigned or required.

High School Diploma or equivalent; two (2) years of office clerical support experience; or equivalent combination of education, training and experience. Depending on area of assignment, additional licenses, certification may be required.

• Knowledge of administrative/clerical practices and processes.
• Knowledge of standard office software applications.
• Knowledge of standard office equipment.
• Knowledge of customer service standards and protocol.
• Knowledge of record keeping and basic accounting processes.
• Skill in coordinating day to day administrative activities for area in which assigned.
• Skill in performing general administrative support functions.
• Skill in providing customer service assistance in person and by telephone/email.
• Skill in effectively interacting with the general public and other relevant parties.
• Skill in preparing and maintaining correspondence, reports, records, documentation and files.