Executive Assistant to Executive Team

Job Summary
The Executive Assistant provides high-level administrative, operational, and coordination support across executive leadership, including the CEO, CFO, HR & Operations Director, and Agency Office Manager. This role serves as a central support function for organizational operations, compliance, communication, and workflow coordination. The Executive Assistant must be highly adaptable, proactive, and capable of managing competing priorities in a fast-paced behavioral health environment.

Responsibilities will evolve based on organizational needs, strategic initiatives, and operational demands.

Core Responsibilities

• Provide executive-level administrative and operational support to senior leadership

• Coordinate recurring, ongoing, and time-sensitive organizational tasks across departments

• Support quality assurance, compliance, accreditation, and regulatory readiness efforts

• Assist with internal reporting, audits, and documentation tracking

• Support human resources administration, including onboarding, training tracking, and benefits coordination

• Assist with recruitment logistics, job postings, and applicant coordination

• Provide operational and financial support functions such as reporting, inventory oversight, and insurance-related processes

• Support marketing, communication, and online presence initiatives

• Assist with office operations, safety compliance, and facility-related coordination

• Serve as a liaison across leadership, staff, and external partners to ensure follow-through and accountability

This position requires strong judgment, confidentiality, and the ability to anticipate needs while maintaining accuracy and organization.

Required Qualifications

• Minimum of 3-5 years of administrative, executive assistant, operations, or healthcare support experience

• Strong organizational skills with the ability to manage multiple priorities simultaneously

• High attention to detail and accuracy

• Excellent written and verbal communication skills

• Ability to work independently and take initiative while collaborating with executive team

• Comfort working with evolving responsibilities and shifting priorities

• Proficiency with digital tools, spreadsheets, HR platforms, and documentation systems

• Ability to maintain confidentiality and professionalism at all times

Preferred Qualifications

• Experience in behavioral health, healthcare, or human services settings

• Familiarity with compliance, accreditation (CARF preferred), or regulatory environments

• Experience supporting multiple executives or departments

• Knowledge of HR systems (such as Bamboo

HR), billing, or insurance processes

• Experience assisting with marketing, social media, or website content

Work Environment
This role requires flexibility, adaptability, and a solutions-oriented mindset. The Executive Assistant plays a key role in supporting effectiveness and overall organizational functioning. SCC is a strong, collaborative, and team-oriented organization whose employees work well together to ensure smooth and effective operations at all levels of the agency. This is an in-office, Monday through Friday position, 8:00 a.m. to 5:00 p.m.