District Court Specialist

Responsibilities

Under direct supervision, performs a variety of clerical functions within an assigned area of the Clerk of District Court Office.

• Performs various customer service activities including answering phones and assisting walk-in customers; responds to inquiries and provides information to the general public, attorneys and outside agencies; calculates, collects and receipts fees.
• Performs docketing functions including examining/determining acceptability of documents to be filed, entering data into the computer system, updating files, fastening documents into files, organizing/certifying documents, and following up on files/documents that require further processing.
• Coordinates and performs journalizing activities for assigned area as required.
• Processes abatements, court orders, mass orders and appeals including coordinating correspondence, documentation and filing; issues bench warrants and summons; processes notices of delinquency as required.
• Certifies various documents for assigned work area including pulling relevant files, copying and certifying documents and/or orders per requirements.
• Performs a variety of general office duties including copying and distributing forms/documents, receiving/sorting incoming mail, and processing outgoing certified mail.
• Processes, retrieves, maintains and transfers files for assigned area of work.
• Provides backup assistance to other departments as required.
• Prepares and processes daily bank deposits as required.
• Coordinates and maintains office supply inventory; organizes supply storage area as required.
• Performs other duties specific to area of assignment as assigned or required.
• Calculates, collects and receipts fees for new cases, records checks, and copies.
• Processes returns for the Sheriff's Department and private process servers.
• Issues warrants, summonses, subpoenas and writs.
• Certifies documents and mailings; enters defaults.
• Processes and maintains confidentiality of information and records.
• Provides assistance with calling jurors for duty; enters jury excusals; processes and tracks juror questionnaires; coordinates juror payments.
• Issues notices of garnishment and executions; receipts and disburses funds.
• Performs other duties as assigned or required.

High School Diploma or equivalent; two years clerical experience in a legal or court setting; or an equivalent combination of education, training and experience.

• Knowledge of Clerk of District Court activities and services.
• Knowledge of laws, statutes and regulations applicable to the activities of area of specialization.
• Knowledge of customer service standards and protocol.
• Knowledge of general accounting and cash handling processes.
• Knowledge of general legal terminology.
• Knowledge of all aspects of daily operations relative to an assigned area within the clerk of district court office.
• Skill in effectively dealing with and providing customer service assistance to the general public.
• Skill in accurately performing a variety of clerical activities within a court environment.
• Skill in ensuring the confidential, accurate and timely processing of all documentation and files.
• Skill in liaising with attorneys and relevant outside agencies.