Office Support Specialist II

Overview

Open Until Filled
GENERAL DESCRIPTION:
The Business Registrar position oversees the adherence of registered companies to Wyoming's business laws by reviewing and filing documents related to business formations, annual reports, name changes, reinstatements, trademarks, mergers, and related administrative paperwork. Other responsibilities include recording and releasing UCC and EFS liens under the Uniform Commercial Code and Central Filing System, working with registered agents to ensure proper compliance with the Registered Offices and Agents Act, certifying business documents, and using custom software for managing business and commercial transaction records.

This position provides a superior level of customer service and communicates regularly through email, phone, and in person with business owners, attorneys, registered agents, business community members, and the general public.
Human Resource Contact:
Jen Shirley /  / jennifer.shirley1

The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Conducts detailed technical reviews of forms related to business entities, Uniform Commercial Code (UCC) filings, Effective Financing Statements (EFS), and other statutorily authorized filings. Files or rejects such documents based on statutory requirements, administrative rules, and agency policies within a statutory time frame.
• Provides superior customer service on behalf of the Division, handling inquiries from business owners, attorneys, corporate officers, registered agents, and the general public through phone, email, and in-person.
• Manages several shared email accounts on behalf of the Division and fields non-compliance issues.
• Corresponds regularly with commercial registered agents in the state to ensure proper compliance with the Registered Offices and Agents Act.
• Uses custom software programs to scan, record, update, receipt, retrieve, and certify business documents and commercial transaction records.
• Additional duties may be assigned.

Preference may be given to those persons with high-level clerical and administrative assistant skills and computer experience.

• Knowledge of Wyoming Statutes pertaining to Business Entities, Trademarks, Trade Names, UCC Filings, and Effective Financing Statement
• Knowledge of basic accounting and business principles
• Knowledge of records processing and maintenance procedures and systems
• Knowledge and understanding of the agency and each respective division/program
• Knowledge of investigating alleged non-compliance

Education: Associate's Degree (typically in Business)

Experience: 0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I OR
Education & Experience Substitution: 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates, Licenses, Registrations: None

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

• FLSA:
  Non-Exempt

Secretary of State Website: (Use the "Apply for this Job" box below)..gov

to view the State of Wyoming Classification and Pay Structure.

URL:

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.