Warehouse & Logistics Coordinator

Overview

Position Purpose
:
To manage and coordinate logistics operations for a warehouse, ensuring a smooth flow of goods from the final customer. The role ensures full traceability, stock accuracy, quality control, and proper documentation, aligned with SAP inventory records.

Chesapeake, VA
• Full-time

• International Transportation Management
  • Monitor the status of containers in transit from Barcelona and China to Norfolk.
  • Track air shipments from Barcelona and China to Norfolk.
  • Coordinate with the freight forwarder the pickup of containers once they arrive at the port.
  • Coordinate with the freight forwarder the pickup of pallets once they arrive at the airport.
• Inbound & Warehouse Receiving
  • Prepare and validate all required documentation for the inbound of each container into the warehouse.
  • Ensure that stock received at warehouse matches the packing list.
  • Manage and report quality issues or discrepancies identified during receiving.
  • Notify client of any incidents related to containers, quality issues, or documentation.
• Inventory & Stock Management
  • Manage issues related to stocked products, including rework, quality problems, or blocked material.
  • Periodically review, together with client, that SAP inventory matches physical stock at warehouse.
  • Ensure full inventory traceability.
• Outbound & Distribution
  • Coordinate outbound shipments from warehouse to customer in collaboration with client.
  • Ensure that all outbound documentation is properly prepared and completed.
  • Ensure correct labeling of all pallets shipped from warehouse to customer.
  • Create and submit the ASN (Advance Shipping Notice) in customer's web portal at the moment the truck departs from warehouse to customer.
  • Report and manage shipment incidents involving customer, UPS, or client.
• Communication & Coordination
  • Act as the operational point of contact between warehouse, client, freight forwarder, customer, and logistics providers.
  • Ensure proactive and clear communication in case of deviations or incidents.
  • Propose continuous improvement initiatives for logistics and warehouse processes.

• Experience in international logistics, supply chain operations, or external warehouse management.
• Strong knowledge of ocean and air freight processes.
• Experience managing import/export documentation.

• Knowledge of receiving, inventory, and outbound logistics processes.
• Familiarity with packing lists, B/L, AWB, and logistics documentation.

• English
• Spanish:
  Nice to have

• Strong organizational and follow-up skills.
• High attention to detail and quality.
• Strong communication and incident management skills.
• Ability to work with multiple stakeholders and logistics partners.
• Proactive mindset with a continuous improvement orientation.