Office Assistant; Part-Time

8:15 am – 1:45 pm, Monday – Thursday;
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location

Work Site Location Chesapeake, VA

Position Driving Requirement

Position Driving Requirement N - Never

Pay Grade

Pay Grade GE01

Pay Basis

Advertised Salary

Starts at $16.52 hourly, depending on qualifications and experience.

Job Description

Are you detail oriented, service minded, and thrive in a professional public facing environment? The Office of the City Clerk is seeking a part-time Office Assistant who enjoys supporting leadership, serving the community, and keeping important processes running smoothly.

• Provide courteous and professional customer service to citizens and visitors contacting or visiting the Office of the City Clerk and City Council.
• Receive, distribute, and process incoming mail and maintain calendars for the City Council Chamber and City Clerk Conference Room.
• Prepare approved City Council meeting minutes for City Clerk and Mayor signatures, affix the City Seal, scan documents into Laserfiche, and file signed minutes in permanent official binders.
• Coordinate catering services for City Council meetings, ensuring timely delivery and proper setup.
• Following training and certification, serve as the lead Passport Acceptance Agent.
• Meet with citizens in person to process passport applications in accordance with established policies and procedures.
• Answer calls related to passport services, determine appointment needs, schedule appointments, and clearly communicate required documentation.
• Monitor passport processing time updates and policy changes to ensure accurate information is provided to the public.
• Order passport forms, mailing supplies, and related materials as needed.
• Perform other related duties as assigned to support office operations.

Vocational/Educational Requirement: Requires high school diploma or GED / HSE .

Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.

Special Requirement(s): Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Job Open Date

Job Open Date 01/15/2026

Job Close Date

Job Close Date 01/22/2026

Open Continuous No

Special Instructions to Applicants

Overall Physical Strength Demands

Overall Physical Strength Demands

Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time.

F = Frequently
- From 1/3 to 2/3 of the time.

O = Occasionally
- Up to 1/3 of the time.

R = Rarely
- Less than 1 hour per week.

N = Never
- Never occurs.

Standing

Standing Frequently
- From 1/3 to 2/3 of the time.

Sitting

Sitting Continuously- 2/3 or more of the time.

Walking

Walking Frequently
- From 1/3 to 2/3 of the time.

Lifting

Lifting Rarely
- Less than 1 hour per week.

Lifting Amount

Lifting Amount Exerting up to 10 lbs

Carrying

Carrying Rarely
- Less than 1 hour per week.

Carrying Weight

Carrying Weight Exerting up to 10 lbs

Pushing/Pulling

Pushing/Pulling Rarely
- Less than 1 hour per week.

Pushing/Pulling Weight

Pushing/Pulling Weight Exerting up to 10 lbs

Reaching

Reaching Rarely
- Less than 1 hour per week.

Handling

Handling Occasionally
- Up to 1/3 of the time.

Fine Dexterity

Fine Dexterity Frequently
- From 1/3 to 2/3 of the time.

Kneeling

Kneeling Rarely
- Less than 1 hour per week.

Crouching

Crouching Rarely
- Less than 1 hour per week.

Crawling

Crawling Rarely
- Less than 1 hour per week.

Bending

Bending Rarely
- Less than 1 hour per week.

Twisting

Twisting Rarely
- Less than 1 hour per week.

Climbing

Climbing Rarely
- Less than 1 hour per week.

Balancing

Balancing Rarely
- Less than 1 hour per week.

Vision

Vision Continuously- 2/3 or more of the time.

Hearing

Hearing Continuously- 2/3 or more of the time.

Talkin…