Office Assistant; Part-Time

Position: Office Assistant (Part-Time)
Are you detail oriented, service minded, and thrive in a professional public facing environment? The Office of the City Clerk is seeking a part-time Office Assistant who enjoys supporting leadership, serving the community, and keeping important processes running smoothly.

Key Responsibilities

* Provide courteous and professional customer service to citizens and visitors contacting or visiting the Office of the City Clerk and City Council.

* Receive, distribute, and process incoming mail and maintain calendars for the City Council Chamber and City Clerk Conference Room.

* Prepare approved City Council meeting minutes for City Clerk and Mayor signatures, affix the City Seal, scan documents into Laserfiche, and file signed minutes in permanent official binders.

* Coordinate catering services for City Council meetings, ensuring timely delivery and proper setup.

* Following training and certification, serve as the lead Passport Acceptance Agent.

* Meet with citizens in person to process passport applications in accordance with established policies and procedures.

* Answer calls related to passport services, determine appointment needs, schedule appointments, and clearly communicate required documentation.

* Monitor passport processing time updates and policy changes to ensure accurate information is provided to the public.

* Order passport forms, mailing supplies, and related materials as needed.

* Perform other related duties as assigned to support office operations.

Required Qualifications

Vocational/Educational Requirement:
Requires high school diploma or GED/HSE.

Experience:

In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.

Special Requirement(s):
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications